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cms2AP Proc-PayingVendorByCC
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Paying a Vendor Bill via Credit Card
You can pay a vendor bill using a credit card in Accounts Payable. The
instructions in this section will assist you with this task.
To pay a vendor with a credit card:
1. In the Transaction Type box of the AP Adjust/Pay Bills window, use the
drop-down list to select the Payment - Credit Card
option.
Once you select this payment method, the CC Reference #, Credit Card
Vendor, CC Vendor Name, and Credit Card amount
fields will appear in this window.
2. Type or use the Lookup to select the vendor in the Vendor # box to be
paid with this payment. The description and balance due for
this vendor will automatically appear once the vendor number is selected.
3. Select the payment transaction date. This date determines what fiscal
period the payment affects when posted to General Ledger.
4. Enter a description for this payment.
5. In the CC Reference # box, enter the information you wish to use as
the invoice number when this payment transaction is posted.
The CC Reference will be used as a vendor payment reference and as an
invoice reference for the credit card vendor.
6. In the Credit Card Vendor # box, type or use the Lookup to enter the
credit card, which was set up to use in Module Preferences,
with which to pay this bill. The CC Vendor Name and Credit Card fields will
autofill based on the credit card you choose.
7. In the detail grid, select Reference to Pay for a listing of all bills
for this vendor.
8. If you have entered an adjustment for this vendor, or one has posted
from a return from a purchase order and you want to apply it to
this payment, select the adjustment in the Adjustment to Apply column.
9. Accept the default adjustment amount or change it if necessary. The
adjustment amount cannot exceed the total payment amount.
10. If there is an early payment discount available, it is automatically
entered in the Discount Amount column. If necessary, manually
enter the discount amount.
11. The amount in the Credit Card Amount field is automatically
calculated, but can be overridden at any time.
12. Select Save to save the transaction.
When a Payment - Credit Card transaction is posted, you will need to enter
a Payment transaction in order to process a payment to
the credit card vendor to remove the liability.
For more info, please fill the info below, call us on (714) 228-5444 or fax us at (800) 531-2944.
Copyright © 2008 GPS Financial. All rights reserved.
Revised:
07/23/09
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