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| STEPS FOR CONVERTING FROM ACT SERIES TO FUND 10.6 | |||||||||||||
| AS DONE BY GPS FINANCIAL - 714-228-5444 - 10/23/97 | |||||||||||||
| HINT | FROM | FOOTNOT | STEP PROCEDURE | ||||||||||
| A: | FUND | *1 | INSTALL FUND SW IN A NEW DIRECTORY, SUGGEST C:\CMSFUND OR F:\CMSFUND | ||||||||||
| INSTALL,1,1 | ACT | CREATE A NEW COMPANY, SUGGEST FND | |||||||||||
| GL,1,4 | ACT | CLEAN UP IN EXISTING COMPANY-ZZZ, ANY ACCOUNT NUMBER IRREGULARIES THAT WON'T WORK IN FUND | |||||||||||
| GL,1,4 | ACT | COPY CHART OF ACCOUNT FROM OLD COMPANY-ZZZ TO NEW ORGANIZTION-FND | |||||||||||
| INSTALL,1,1 | FUND | *2 | CREATE COMPANY CODE FND, SUGGEST YOU BACK DATE BEGINNING DATE ONE YEAR FROM ACT | ||||||||||
| C: | DOS | FROM DOS, XCOPY \CMS\*.ZZZ \CMSFUND\*.FND (DON'T OVERWRITE SYSPROFD.FND) | |||||||||||
| C: | DOS | FROM DOS, XCOPY \CMS\GL*.FND \CMSFUND\*.FND | |||||||||||
| INSTALL,2,1 | FUND | IN THE FND ORGINZATION, INSTALL ALL MODULES TO BE USED | |||||||||||
| GL,1,2 | FUND | CREATE FUND NUMBERS, SUGGEST MAKING THEM UNRESTRICTED INITIALLY | |||||||||||
| GL,2,1 | FUND | *4 | CREATE ANY NEW G/L ACCT #'s NEEDED FOR THE CREATE FUND NUMBER PROCESS | ||||||||||
| C: | DOS | FROM DOS, XCOPY \CMS\GL*.ZZZ \CMSFUND\*.FND | |||||||||||
| DQ,G,G | ACT | USING DQ PROCEDURE ATTACHED, EXPORT ALL G/L ENTRIES | |||||||||||
| LY,4 | FUND | USING THE ATTACHED LYNX PROCEDURE, IMPORT ALL G/L ENTRIES INTO A G/L BATCH | |||||||||||
| GL,3,5 | FUND | PRINT THE EDIT REPORT IN SUMMARY TO VERIFY THAT THIS BATCH IS IN BALANCE | |||||||||||
| GL,3,5 | FUND | USE THE GENERATE DUE TO/FROM ENTRIES | |||||||||||
| GL,3,5 | FUND | PRINT THE EDIT POSTING REFERENCE REPORT | |||||||||||
| GL,3,5 | FUND | POST THE JOURNAL ENTRIES | |||||||||||
| GL,3,5 | FUND | PRINT TRIAL BALANCES AND AUDIT TRAILS | |||||||||||
| GL,3,5 | ACT | PRINT TRIAL BALANCES AND AUDIT TRAILS | |||||||||||
| COMPARE | COMPARE | COMPARE TRIAL BALANCES AND AUDIT TRAILS FOR COMPLETENESS | |||||||||||
| GL,7,1 | FUND | *2 | CLOSE EACH FUND FOR LAST YEAR | ||||||||||
| GL,7,1 | FUND | *2 | CLOSE THE ORGANIZATION FOR LAST YEAR | ||||||||||
| GL,1,1 | FUND | REVIEW PROFILE SETTINGS FOR ANY CHANGES NOW THAT EVERYTHING IS TRF'D | |||||||||||
| C: | DOS | FROM DOS, XCOPY \CMS\AP*.ZZZ \CMSFUND\*.FND (REPEAT FOR EACH MODULE) | |||||||||||
| MODULE,REINDE | FUND | *3 | FILE MTN/REINDEX, DISPLAY FILES | ||||||||||
| MODULE,REINDE | FUND | REINDEX EACH MODULE, ALL FILES WITH THE PACK OPTION | |||||||||||
| CR,1,3 | FUND | REMOVE THE FUND NUMBER FROM THE BANK ACCT CODE MTN | |||||||||||
| AP,1,2 | FUND | CHANGE THE A/P CODE G/L FILE BY HIGHLIGHTING EACH FIELD, USING <F10> LOOKUP, <ENTER>, <SAVE> | |||||||||||
| *1 SUBSTITUTE YOUR COMPANY CODE FOR ZZZ THROUGHOUT THIS PROCEDURE | |||||||||||||
| *2 THIS ALLOWS LAST YEAR TO BE CLOSED TO GET A PROPER BALANCE FORWARD | |||||||||||||
| *3 OPTIONAL, PROBABLY NOT NEEDED | |||||||||||||
| *4 THE FUND ACCOUNTING SYSTEM NEEDS A DUE/TO FROM ACCOUNT FOR EACH FUND (SUGGEST A NEW ACCOUNT) | |||||||||||||
| (ALSO ENCUMBRANCE, UNRESERVED ENCUMBRANCE, AND FUND BALANCE ACCT) | |||||||||||||
| THIS PROCEDURE ASSUMES THAT THE READER IS A POWER-USER OF CMS | |||||||||||||
| IF YOU DON'T FOLLOW A STEP, SUGGEST YOU CONTACT TECHNICAL SUPPORT | |||||||||||||
For more info, please fill the info below, call us on (714) 228-5444 or fax us at (800) 531-2944.
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