Cougar Mountain Software Support Productivity ToolsAccounts Payable Module Procedures
 For Cougar Mountain Software Support's
Professional Version (V2009/10, V12, V11, V10, V9, V8 & V7)

Clearing a posted invoice balance

 
  1. If you have several errors things to correct as of a prior date, you may want to set the Cougar Date to that date to speed entry and minimize mistakes
  2. Select the AP Module
  3. Pay Bills
  4. Adjust/Pay Bills
  5. Set Batch (suggest a separate batch for corrections)
  6. Click on Balance Adjustment
  7. Click on Decrease Balance
  8. Select Vendor
  9. Fill in the Descriptions (suggest credits & adjustments be over documented in the description in notes)
  10. Skip the Reference #
  11. Lookup the Apply to #, select it and note the dollar amount
  12. Fill in the Reference # (suggest you use the same number as in Apply to # plus a suffix info, like Dbl, Adj, etc.)
  13. Enter the GL account number to adjusted (if unsure, using the largest cost of sales account is a possibility)
  14. Fill in the dollar amount to adjusted
  15. Click the Apply field so there is a check mark there
  16. Review the info on the screen, especially the date and amount
  17. Save
  18. After all corrections have been entered, print and carefully check the info
  19. Post the batch
  20. Review the posting reports, especially the GL Posting reports for account numbers, dates and amounts.
  21. It is recommended to review the vendor either in Vendor Maintenance or on an agings
 
 
 
 
 

Please let us know what info we can send you now and what are the areas that are of most important to your organization.
 


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email us at sales@CougarMtnSupport.com  //  phone (714) 228-5444.

(We are not Cougar Mountain Software in Boise, we take their excellent product and make it better.   We offer software products, enhanced reports, services, training and hardware that maximize the value out of this powerful accounting program.  We have been customizing solutions for Cougar Mountain since 1990.  We are located in California.