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PROCEDURES-A/P
STEP ONE – Data Entry For Transaction Edit
Ø
8
–
Accounts
Payable Ø 4 – Payment and Adjustment Processing
Ø 5 – Transaction Maintenance (to ADD additional payments)
1 – Add A Transaction
VENDOR NUMBER: (ENTER FEW CHARACTERS OF VENDOR NAME, THEN <F10>) ¶ INVOICE # · P. O. # (OPTIONAL) ¸ INVOICE DATE ¹ G/L DATE NORMALLY ENTER, EXCEPTION E.G. UTILITY BILLS º IMMEDIATE CHECK/CHECK # N » PRINT CHECK N (HIT F6 TO JUMP TO DETAIL) ¼ CONVERSION <ENTER> ½ DUE CTRL/DAYS 1 (NORMAL) ¾ DUE DATE 30 (NORMAL) ¿ DISCOUNT <ENTER> (NORMAL)
Press <F6> to SAVE STEP TWO – Check Your Work
Ø 6 – Transaction Edit Report
Check the Edit Report for any changes
If changes were made, go back to Transaction Edit Report step above; run an Edit Report again
After a perfect Transaction Edit Report has been obtained, go to the final step.
STEP THREE – Post Transactions
Ø 9 – Post Transactions
Be sure to watch the validation process until posting starts to be sure that any errors are immediately handled
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