Licensing Agreement and Warranty

At Cougar Mountain Software, Inc., we strive to produce high-quality software at reasonable prices. We can only do this, how-

ever, if our rights as developers are respected. Even though we provide exceptional software at low prices, we do not consent to

unlicensed use of our software.

The software is owned by Cougar Mountain Software or its suppliers and is protected by United State copyright laws that pertain

to computer software and international treaty provisions. A license is granted for software which is owned by Cougar Mountain

Software, while a sublicense is granted for software which is owned by a third party from whom Cougar Mountain Software has

acquired a license to market the software. Such third party retains all ownership rights in its software. Third party software may

only be used in combination with Cougar Mountain Software with which it is distributed. A licensed user may make as many cop-

ies of the diskettes/CDs as needed for his/her use on a single personal computer, or in the case of a multi-user version, a single net-

work server but may not make unlimited copies.

It is strictly prohibited to give copies to another person, or to duplicate the software by any other means, including electronic trans-

mission. The software contains trade secrets and in order to protect them you may not decompile, reverse engineer, disassemble,

or otherwise reduce the software to human-perceivable form. You may not modify, adapt, translate, rent, lease, loan, resell for

profit, or distribute the software or any part thereof.

Cougar Mountain Software warrants the original disks/CDs are free from defects in material and workmanship, assuming normal

use, for a period of ninety (90) days from date of purchase. If a defect occurs during this period, you may return your faulty disk/

CD to Cougar Mountain Software. Cougar Mountain Software will replace it free of charge.

Except for the express warranty of the original disks/CDs set forth above, Cougar Mountain Software grants no other warranties,

express or implied, by statute or otherwise, regarding the disks/CDs and related materials. Their fitness for any purpose, their

quality, their merchantability, or otherwise, the liability of Cougar Mountain Software under the warranty set forth above shall be

limited to the amount paid by the customer for the product. Cougar Mountain Software includes sample and shell company data.

In no way do we claim that this data will match your company structure completely. The shell templates contain sample company

account numbers and formats which should be modified to fit your specific business needs. In no event shall Cougar Mountain

Software be liable for any special, consequential, or other damages for breach of warranty. The Agreement shall be governed and

construed in accordance with the laws of the State of Idaho.

Recognized Trademarks. This manual makes reference to the following trademarks: Novell, a trademark of Novell Inc.; LANtas-

tic, a trademark of Artisoft Inc.; and Microsoft, Windows, Windows 95, Windows 98, Windows NT, Windows 2000, and Win-

dows XP registered trademarks of Microsoft Corporation. Other brands or products are the trademarks or registered trademarks of

their respective holders and should be treated as such.

T A B L E O F C O N T E N T S

New Features in CMS Professional 2009 ...

Quick Reference of CMS Professional 2009 Features ...

...2

CMS Professional 2009 Feature Descriptions ...

Attach Documents to Your Main Record Windows...

Block Charges to Past Due Customers ...

...5

Copy Aliases with Their Stock Items ...

Include Lot Numbers for Inventory Tracking...

..7

Post Multiple Registers At Once ...

...10

Print Customer Statements by Aging Period ...

..14

Print Packing Slip and Picking Tickets during Order Entry ...

..15

Set Up Employee Garnishments ...

..16

Show Multiple Pay Rates on Check Stubs ...

..20

Take Advantage of the New Corporate Credit Card Processing ...

..21

Use Multiple Merchant IDs for Processing Transactions ...

..22

Use the New Customer History Sort Options ...

.24

View Customer Account Pay-off Amount with One Click ...

.25

View Log of Credit Card Activity ...

...25

View Stock Unit Selling Price in Inventory Master ...

...28

Additional Enhancements in CMS Professional 2009...

...29

Email PDF Reports and Invoices...

..29

Include Additions in Payroll Deduction Calculations...

...29

Print Descriptions on the Profit Margin Report ...

..29

Record Cellular Phone Numbers for Employees ...

..29

Use the New Invoice Number Shortcut Key During Order Entry ...

..29

View Debit Transactions as Negative Amounts on the AP Aging

and AP Total Debt Reports ...

.29

View Shortcut Keys on the POS Entry Screen ...

..30

New Features in Past CMS Professional Releases ...

.31

Quick Reference of Version 12 Features ...

.32

Version 12.0 Feature Descriptions...

..34

Add a Date Block Range for Posting ...

..34

Compare Financial Status with Target Goals in General Ledger ...

.34

Create Additional Custom Reports in Various Modules ...

...35

Filter GL Spreadsheet Export Report by Account ...

...36

Include General Ledger Account Impact Summary on Edit Reports ...

..36

Include Posting Reference/Batch Number on Check Register ...

..37

Monitor Your Business Status with the Financial Analysis Report ...

..38

Print Customer Statements from AR Customers Window ...

...39

Reindex All Modules ...

...40

Set Default Printing of Account Numbers on General Ledger Reports ...

.41

Set Up Query for Additional Reports ...

..41

Use Additional Report Groups in General Ledger ...

...42

Table of Contents

Use Unapplied Payment Transaction Type ...

.43

View a Common-Size Balance Sheet and Income Statement in General Ledger...

...45

View Date Ranges on Budget Reports ...

..45

View More Information on AP GL Expense Distribution Report ...

...47

View Improved Balance Sheet, Income Statement, and Audit

Trail Reports in General Ledger ...

...47

View Snapshot Reports of Your Business ...

...49

Quick Reference of Version 11 Features ...

.51

Version 11 Feature Descriptions...

..53

Create a Custom Options Menu in Any Module ...

...53

Create Custom Reports in Various Modules ...

..54

Decrease Payment Processing in Accounts Receivable ...

..56

Drill Down to Aged Analysis Report from Accounts Receivable ...

...57

Drill Down to Open Purchase Orders or Back Orders from Inventory ...

...58

Drill Down to Profit Margin Report from Accounts Receivable ...

..59

Drill Down to Vendor Performance Report from Inventory ...

..60

Include Subtotals in Sales Tax Code Summary Report ...

...61

Include User ID and Batch Number on Reports ...

...62

Monitor Monthly Movement of Stock Items ...

.64

Print Checks When Entering Bills in Accounts Payable ...

...67

Recalculate Your Payroll Taxes Reminder ...

..69

Set a Default Search in Lookup Windows ...

...69

Set Date Controls on Reports...

.70

Set Up a Query for Key Reports ...

...74

Update Your Inventory Cost on Purchase Orders Reminder ...

.75

Use the Tiered Sorting Option in Bank Reconciliation...

...76

View Condensed History of Payroll Transactions...

.78

Quick Reference of Version 10 Features ...

.81

Index ...

...83

Table of Contents

Quick Reference of CMS Professional 2009 Features

Refer to the following table to see what new features for CMS Professional 2009 apply to the Cougar Mountain Software

package(s) or add-ons you purchased. For more information on each new feature, see the corresponding page(s) or the online

help.

New Features in

CMS Professional 2009

Attach Documents to Your Main Record Windows

(page 4)

Block Charges to Past Due Customers (page 5)

Copy Aliases with Their Stock Items (page 7)

Email PDF Reports and Invoices

Include Additions in Payroll Deduction

Calculations (page 29)

Include Lot Numbers for Inventory Tracking

(page 7)

Post Multiple Registers At Once (page 10)

Print Customer Statements by Aging Period

(page 14)

Print Descriptions on the Profit Margin Report

(page 29)

Print Packing Slip and Picking Tickets during

Order Entry (page 15)

Record Celluar Phone Numbers for Employees

(page 29)

Set Up Employee Garnishments (page 16)

Show Mulitple Pay Rates on Check Stubs

(page 20)

Take Advantage of the New Corporate Credit

Card Processing (page 21)

New Features

CMS Professional 2009 Feature Descriptions

There are several new features in CMS Professional 2009 that might help you streamline your business processes

or to make important financial decisions. For instance, you can post multiple registers at once, view a log of all

credit card related activity, print packing slips and picking tickets while entering orders or printing invoices, and

print customer statements by aging period. Read about the new features throughout the following content to learn

how they might help with your business processes and tasks.

Attach Documents to Your Main Record Windows

Do your customers provide you with resale/tax exempt certificates? Do you have garnishment papers for an

employee or special terms agreements from your bank? Do you get frustrated with all of the paperwork you have to

shuffle through and files you have to keep? Now, you can maintain this information all within CMS Professional.

This new feature can also work in conjunction with the Set Up Employee Garnishments feature to help streamline

your garnishment process (see “Set Up Employee Garnishments” on page 16).

This newest release provides an option for attaching files directly to a specific record. You can attach files to your

records through the following windows:

„ AP Vendors window

„ AR Customers window

„ BR Bank Account window

„ GL Master Account window

„ IN Stock window

„ JC Job Master window

„ PR Employee window

By selecting the Attachments tab of the window and clicking the Add button, you can upload as many documents

as you need to the selected record. The image in this section shows how this new feature appears in the Payroll

module.

To attach a document, select the Add button in the window. When the CMS Drive and Path window appears,

enter the information for the file you want to attach. The information you enter in the description field will appear

New Features

CMS Professional 2009 Feature Descriptions

in the Attachments list box in the main record window. We suggest you give your document a unique and

meaningful title for reference.

You can switch or delete the attached file(s) at any time using the Change and Remove buttons. You can also

modify the order in which the files appear in the list box using the Move buttons. Keep in mind that if you want a

file accessible to all users, it needs to be saved in a networked location that is visible to them. When you want to

view the attached file, double-click it.

Block Charges to Past Due Customers

At some point most businesses have customers that make late payments. When this situation occurs, you can now

set up your software to block customers from charging on their in-house account when they are past due. There are

multiple new options added to CMS Professional to accommodate this new feature.

Please note that in order to apply this feature or other salesperson security to Order Entry, you must first select the

Activate Salesperson Security check box in OE Module Preferences. If you check the Do Not Allow Charges

For Past Due Customers check box in the AR Module Preferences window, when past due customers attempt to

charge to their accounts in Order Entry, Point of Sale, or Job Cost a message appears indicating this tender option is

disallowed. The past due date is based on the aging you established in Accounts Receivable.

If you want to allow certain sales clerks the option of overriding this block, you can do so through their Salesperson

Codes. In the Salesperson Codes window in Accounts Receivable, Order Entry, Point of Sale, or Job Cost, select

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

You can also use the new Print Customer Statements by Aging Period report filter (see “Print Customer Statements

by Aging Period” on page 14) to help streamline your collection process by printing customer statements specific

to their past due status.

Copy Aliases with Their Stock Items

To accommodate our customers that use stock item aliases in Inventory, we made the copying process more

complete. Now, you can include your stock aliases and Multi-Pack Codes (if using Specialty Shop) when copying

stock item records from one company to another. This added functionality can help streamline your process when

creating a new company. This is one more way Cougar Mountain grows with your business.

To include stock aliases and Multi-Pack Codes when copying your stock records, check the Copy Stock Aliases

check box.

If you are an Accounting or Point of Sale customer and you are using Multiple Location Inventory (MLI) with your

business, this check box is unavailable if you are attempting to copy stock items from one location to another. This

is because with MLI, when you copy items from one location to another, the aliases are automatically included.

Include Lot Numbers for Inventory Tracking

You can now assign lot numbers to your inventory items and track the lots throughout your system. This can be

useful if you want to group items together by certain criteria, such as arrival date or vendor. To use this new feature,

you must first indicate that you want to track an inventory item by lot number(s). To do this, in Inventory select

Stock > Stock Item Maintenance from the menu bar.

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CMS Professional 2009 Feature Descriptions

In the IN Stock window, select the Lot Numbered radio button in the Tracking Method section of the window.

You can select this tracking method for new items or for existing, non-serialized items to which you want to add lot

numbers. If you switch an item to use lot numbers and it has an on hand greater than zero, the Assign Lot Numbers

window will appear (see “Assigning Lot Numbers” on page 8). in which you can specify the lot number(s) for the

item. Once you assign lot numbers to your stock item(s), when you adjust, purchase, receive, or sell the item(s),

you will have the option of selecting from the available lot numbers (see “Selecting Items with Assigned Lot

Numbers” on page 9).

If you have Advanced Bill of Materials installed, you can assign the finished kit item a lot number, but not each

component within the kit. This feature is not currently available for use with multi-pack pricing in Specialty Shop.

Lot numbers will display on all reports on which serial numbers currently display. If you are importing transactions

with lot numbered inventory items, check the Technical Reference guides to be sure you have the correct file

formats.

Assigning Lot Numbers

You can assign different groupings of the same stock item to different lot numbers to help you effectively track

your inventory. For example, you might use different lot numbers to track the same inventory items arriving in

different shipments or from different vendors. The Assign Lot Numbers window appears in two different instances

in order for you specify which lot numbers you want to assign to which stock items. The instances are as follows:

„ In the PO Receive POs window, enter a positive quantity for a lot numbered item in the Received

Quantity field and then leave the field.

„ In the IN Stock window, change the Tracking Method from None to Lot Numbered for an item with an

on-hand quantity.

In the Assign Lot Numbers window, the Quantity Received field indicates the number of items for which you can

assign lot numbers based on the transaction quantity. This amount defaults to the first line of the Quantity column

in the grid, but you can edit this field. Leave the default or enter the quantity you want to assign to a particular lot

number. Then enter the lot number next to the quantity in the Lot Number column of the grid. Continue until the

Total Received amount equals the Quantity Received amount. If you wish to assign lot numbers to more stock

than was originally entered in the transaction window, first increase the amount in the Quantity Received field.

New Features

CMS Professional 2009 Feature Descriptions

Selecting Items with Assigned Lot Numbers

Once your stock items are assigned lot numbers, you can select which ones you want to use for each transaction. If

you want the system to automatically select lot numbers when you choose a lot numbered item in Order Entry or

Point of Sale, select the Automatically Select Lots check box in the Module Preferences window of the applicable

module. The lots are then selected based on the valuation method you set in Inventory (see the user’s guide(s) or

online help that was installed with your software package(s) for information on valuation methods). If you leave

the Automatically Select Lots check box unchecked, you can manually choose from the Select Lot Numbers

window which lots to use in the current transaction. To display the lot numbers in the OE Enter Orders window,

select the Display Lot Numbers during Order Entry check box on the General tab of the OE Module

Preferences window. When checked, the lot numbers display below their respective item(s) in the detail grid.

The Select Lot Numbers window appears in two different instances in order for you specify which lot numbers you

want to use. These instances are as follows:

„ In the Point of Sale entry window, add a lot numbered item to the invoice (the Select Lot Numbers

window only appears if the Automatically Select Lots check box is unchecked in the PS Module

Preferences window).

„ In the OE Enter Orders window, add a lot numbered item to the invoice (the Select Lot Numbers

window only appears if the Automatically Select Lots check box is unchecked in the OE Module

Preferences window).

In the Select Lot Numbers window, the Lot Numbers in Inventory detail grid populates with all the lot numbers

available for the selected stock item. Enter the quantity you want to include from each lot number in the Selected

column of the grid until the Total Selected equals the Transaction Quantity . If you want to manually add a lot

number for this transaction, you can type it directly into the last line of the grid. This row becomes teal to indicate

that the lot number was manually entered. When you select OK , the transaction window is updated.

Adjusting Lot Numbered Quantity

If you want to adjust the quantity of a lot numbered item, select Adjustments > Adjust Stock Quantities from the

Inventory menu bar. In the IN Adjust Stock Quantities window that appears, fill in the fields as you normally

would for an adjustment transaction (see the user’s guide(s) or online help that was installed with your software

package(s) for information on the fields in this window).You can double-click in the Lot Number field to use the

Lookup and select an existing lot number or type in a new lot number for this transaction. If you are performing a

subtraction adjustment, you cannot remove more quantity than is assigned to a lot number. For example, if a lot

number has an available quantity of 15, then you can only remove up to 15 items from that lot number.

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CMS Professional 2009 Feature Descriptions

Handling Lot Numbers in Accounts Payable

If you are using the AP Enter Bills window to purchase or return lot numbered items to a vendor, refer to the

information in this section.

If you are purchasing stock, use the Lookup or type the lot number in the Serial / Lot # field to add an existing lot

number. If you want to assign a new lot number, type the number into the field. When you post the transaction, the

lot number is automatically added to those available for the selected stock item.

If you are returning lot numbered stock with this invoice, double-click in the Serial / Lot # field to use the Lookup

or type the lot number that this transaction affects. You can only remove quantity that is available for each lot

number. For example, if a lot number has an available quanity of 15, you can only remove up to 15 items from that

lot number.

Post Multiple Registers At Once

To help streamline the posting process in Point of Sale, we implemented a new feature that allows you to post

multiple registers at one time. For previous users of CMS Professional, when you select Sales > Post Transactions

from the Point of Sale menu bar, you will notice some significant changes to the window that appears. The biggest

change is that instead of balancing the registers, selecting the register to post, and posting the transactions through

three separate windows, you now do everything in one window.

The new PS Post Register Transactions window is divided into two main sections. The top section is used to

balance any unbalanced registers and select the registers you are ready to post. All registers that you need to

balance appear in the Unbalanced Registers list box. To balance a register, double-click on it in the list and the PS

New Features

CMS Professional 2009 Feature Descriptions

Balance Register window will appear. Once the register is balanced, it will automatically shift to the Balanced

When you have all of the registers balanced that you wish to post, you can either double-click on each register in

the Balanced Registers list box or use the move buttons to shift the registers to the Registers to Post list box.

When all of the registers you want to post appear in the Registers to Post list box, select the Post Registers button.

You can monitor the progress in the bottom section of the window. This section of the window shows the posting

status for each register, along with options to print the posting and/or error reports (see “Printing Posting Reports”

on page 12). Once you begin the posting process, the Point of Sale module is locked down; this means that you

cannot access the icons or menu bar options until posting is complete.

As the posting process begins for each register, the register and its status appear in the grid. The posting status label

shows either the posting or printing status, along with the Register Code, register description, the current register

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

being posted, and the total number of registers to post. It will look something like, Posting RG3 - Register 3 (3 of

3) .

When the posting completes for the first register, it is removed from the Ready to Post list box and the system

automatically starts on the next register in the list until all registers are complete. Any errors or problems with the

posting process that cause it to terminate are reflected in the grid and also on the error reports. See “Printing

Posting Reports” on page 12 for information on using the various printing options in the posting window.

If you receive a posting error(s), you can go to the necessary location in the software or open another instance of

Point of Sale to correct the error, and then return to this window and click Post Registers to attempt reposting. This

new functionality can help decrease time spent in the posting process overall. If you close the window at any point

before printing the reports for the successfully posted registers, you will be unable to access the posting/audit

reports again.

Printing Posting Reports

Just as before, you have the options of printing the posting/audit reports and error reports from the PS Post

pick and choose which reports you want to print and when. For example, if all but one register posts successfully,

you might wish to print all of reports (positing/audit and error), correct the error(s), and then repost. This way,

New Features

CMS Professional 2009 Feature Descriptions

when the register with the error is fixed and posted, you only have to print the reports for one register. This allows

you to make sure you have the reports for the successfully posted registers before continuing with the last one.

You have a few buttons from which to choose when you are ready to print reports. The buttons and their

functionality are as follows:

„ Select All : this button is only available if the Print check box for at least one line in the Posting Status

grid is unchecked. Click this button to select all of the line items for printing.

„ Deselect All : this button is only available if the Print check box for at least one line in the Posting Status

grid is checked. Click this button to deselect all of the line items for printing.

„ Select Posting Reports : this button is only available if at least one register posted successfully. Click this

button to select only the registers in the Posting Status grid that posted successfully for which to print the

posting/audit reports.

„ Select Error Reports : this button is only available if at least one register posted unsuccessfully. Click this

button to select only the registers in the Posting Status grid that posted unsuccessfully for which to print

the error reports.

„ Print Selected : this button is only available if at least one register in the Posting Status grid is checked.

Click this button to send the report information to the printer. Depending on your print settings in Module

Preferences, the Print Options window might appear for each register and/or report.

„ Cancel Posting/Printing : this button is only available after you click the Post Registers or Print

Selected button. The label on this button changes based on the function selected. Select this button to stop

posting of a register or to stop any print job not yet sent to the printer. If you select the Edit check box for

Reports on the Print Option s tab of the PS Module Preferences window, the Cancel Printing button is

disabled. You will be able to cancel printing in the Print Options window that appears.

If you close the window at any point before posting the reports for the successfully posted registers, you will be

unable to access the posting/audit reports again. Remember, when you have a register that contains a posting

error(s), you can leave the PS Post Register Transactions window open, go to the necessary location to correct the

error, and then return to the posting window and click Post Registers to attempt reposting.

Posting/Printing Status Definitions

During the posting process and after it completes, the status appears in the Posting Status grid in the PS Post

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

The following is a list of the posting messages that might appear:

„

Initializing : this message indicates that the system is preparing the necessary data and files for posting.

„

Validating Transactions : this message indicates that the system is currently verifying the transaction data

is error free.

„

Posting to Inventory : this message indicates that the system is posting transaction information to the

Inventory module.

„

Posting to History : this message indicates that the system is posting transaction information to history in

the Point of Sale module.

„

Posting to Accounts Payable : this message indicates that the system is posting transaction information to

the Accounts Payable module.

„

Posting Transaction <transaction #> : this message indicates which transaction number is currently

posting.

„

Posting Summary : this message indicates that internal data is being updated (i.e., the date of last sale for

the Salesperson Code).

„

Posting to General Ledger : this message indicates that the system is posting transaction information to

the General Ledger module.

„

Posting Complete : this message indicates that the posting process is done and you can print the posting/

audit reports.

„

Posting Errors : this message indicates that the posting process terminated due to errors found during

validation; you need to print the report for reference purposes to correct the errors.

„

Posting Cancelled by User : this message indicates that the posting process was manually terminated by

you or another user.

„

posting and the actual process started, the register status changed (i.e., unbalanced, open, inactive); the

posting process was terminated.

„

for posting and the actual process started, another user opened the register; the posting process terminated.

When you choose to print the various reports, you might see one of the following messages:

„ Ready to Print : this message indicates that the Print Selected button was clicked and the register is

waiting to begin printing.

„ Printing : this message indicates that the register reports are currently printing.

„ Printing Complete : this indicates that the register reports have printed.

If you close the PS Post Register Transactions window at any point before priting the reports for the successfully

posted registers, you will be unable to access the posting/audit reports again.

Print Customer Statements by Aging Period

Monitoring your customers’ outstanding balances is important to your business. To further assist you with this task

you can now print your customer statements by aging period. This allows you an additional filtering option to view

New Features

CMS Professional 2009 Feature Descriptions

only customers with balances outstanding for a certain aging period or for all periods. When you select Reports >

Customer Statements from the Accounts Receivable menu bar, you will notice the new Aging Periods field.

The drop-down list for this field includes the options of All , 1 and Older , 2 and Older , 3 and Older , 4 and Older . If,

for example, you want to print customer statements for Aging Periods 2 through 4, you would select 2 and Older .

The aging periods for customer accounts are defined in the AR Codes window.

For customers that are past due, you can use the new Block Charges to Past Due Customers feature which blocks

their accounts from accruing additional charges based on their aging status (see “Block Charges to Past Due

Customers” on page 5).

Print Packing Slip and Picking Tickets during Order Entry

Do you print packing slips and/or picking tickets for your customer orders? Do you wish you could print them at

the time you enter the order instead of in a batch later? Now with CMS Professional 2009 you can. We added the

ability to print one or more packing slips and picking tickets before you print your invoice.

To use this new feature, select Options > Set Up Sales Entry Screen from the Order Entry menu bar. In the

window that appears, select the Invoices / Devices tab, and then choose either Packing Slip or Picking Ticket in

the format grid.

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

On this tab, there is now an additional format grid at the bottom that you can use to set up your default format,

default printer, and the number of copies to print. You can also set a specific status for each format that you wish to

print; your options are as follows:

„ Always - this default setting indicates that this format will always be used when printing packing slips/

picking tickets to the indicated printer.

„ Never - this setting indicates that this format will never be used when printing packing slips/picking

tickets.

„ Prompt - this setting indicates that this format will prompt the clerk to determine if it will be used when

printing packing slips/picking tickets.

Like all other format settings, these additional settings will appear on the OE Screen Definition Report for your

reference.

After you set up the entry screen(s) and the clerk selects the Print/Save button in the OE Enter Orders window, a

series of messages appear for each print job. The printing order is as follows: picking ticket, packing slip, and then

invoice. If you want to print the picking ticket/packing slip with each order, you must define at least one format for

each of your layouts.

If at any time before posting the transaction you need to print the picking ticket or packing slip again, you can

select one of the new menu options. In the OE Enter Orders window, select Option from the menu bar. Notice the

two new items, Print Any Packing Slip and Print Any Picking Ticket .

Set Up Employee Garnishments

In the past versions, when you had to enforce a garnishment for one of your employees, you had to manually figure

the deduction amount for each pay period. Now, you can set up your system to automatically calculate your

employees’ pay including any garnishment(s) they have. The system calculates the garnishment deduction based

on the net disposable income and you can set it up to meet any state or federal regulations and limitations. You can

also set up the garnishment to end by a specific date or once the total amount reaches zero.

To accommodate this feature, several changes were made to the interface. See each of the following sections for

information on setting up and using this new feature.

„

“PR Module Preferences Window” on page 16

„

“PR Benefits/Deductions Codes Window” on page 17

„

“PR Employee Benefits/Deductions Window” on page 19

„

“Payroll Employee Benefits/Deductions - <Employee Name> Window” on page 18

„

“PR Enter Adjustments - Detail Window” on page 20

PR Module Preferences Window

In this window, you can now set a default garnishment percentage in the Default Max. Garnish % field on the

General Information tab. This default setting is the maximum percentage that an employee’s pay can be garnished

New Features

CMS Professional 2009 Feature Descriptions

for each pay period indicated. This default appears on the Garnishment tab of the Payroll Employee Benefits/

Deductions - <Employee Name> window.

See each of the following sections for information on setting up and using this new feature.

„

“PR Benefits/Deductions Codes Window” on page 17

„

“PR Employee Benefits/Deductions Window” on page 19

„

“Payroll Employee Benefits/Deductions - <Employee Name> Window” on page 18

„

“PR Enter Adjustments - Detail Window” on page 20

PR Benefits/Deductions Codes Window

In the PR Benefit/Deduction Codes window, you can set up a special Garnishment Code by selecting

Garnishment from the Class drop-down list. The Code Type defaults to Portion of Net Disposable and cannot be

modified. This is because the garnishment deduction is calculated on the employee’s net disposable wage; the wage

after all State and Federal taxes and FICA are subtracted, but before any voluntary deductions, including tax-

sheltered savings (i.e., 401K).

If you want the minimum wage exemption to apply to this garnishment, leave the default setting of checked in the

Apply Minimum Wage Exemption check box.

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

See each of the following sections for information on setting up and using this new feature.

„

“PR Module Preferences Window” on page 16

„

“PR Employee Benefits/Deductions Window” on page 19

„

“Payroll Employee Benefits/Deductions - <Employee Name> Window” on page 18

„

“PR Enter Adjustments - Detail Window” on page 20

Payroll Employee Benefits/Deductions - <Employee Name> Window

The Payroll Employee Benefits/Deductions - <Employee Name> window that is accessed by selecting the

Benefits button in the PR Employees window has several changes. All existing fields were placed on a Benefits/

Deductions tab and a new Garnishments tab was added in this window. Use the Garnishments tab to add

Garnishment Codes to the selected employee’s record.

You can leave the default maximum garnishment percentage, which is set in Module Preferences or change it at this

time. If the employee is in arrears, you can indicate this by checking the In Arrears check box and set a different

maximum until the employee is out of arrears. Also, if you checked the Apply Minimun Wage Exemption check

box in the PR Benefit/Deduction Codes window, you can enter an amount in the Min. Wage field and you can

choose an exemption multiple. By default, the exemption multiple is set at 30 , but you can change this to any

number from 1-100.

Click the Add button to open the Payroll Employee Benefits/Deductions window. You can attach a new

garnishment to the selected employee or edit an existing garnishment by double-clicking it or clicking on it and

selecting View .

The grid information includes the following for each garnishment attached to the selected employee. Most of the

information is set up in the PR Benefits/Deduction Codes window:

„ Priority : this column reflects the priority set for this garnishment and you can set it to any number from 1-

100. 1 being the first priority. You can type in the Priority column to change this number as needed.

„ Code : this column reflects the Garnishment Code associated with this garnishment. This is a read-only

field.

„ Description : this column reflects the description of the garnishment. This is a read-only field.

„ Amount : this column reflects the amount per period that is set up for this garnishment. This is a read-only

field.

New Features

CMS Professional 2009 Feature Descriptions

„ Percentage : this column reflects the percentage per period that is set up for this garnishment. This is a

read-only field.

„ Remaining : this column reflects the remaining amount for this garnishment. This is a read-only field.

„ Month to Date : this column reflects the total amount withheld for this garnishment for the current month.

This is a read-only field.

„ Quarter to Date : this column reflects the total amount withheld for this garnishment for the current

quarter. This is a read-only field.

„ Year to Date : this column reflects the total amount withheld for this garnishment for the current year. This

is a read-only field.

See each of the following sections for information on setting up and using this new feature.

„

“PR Module Preferences Window” on page 16

„

“PR Benefits/Deductions Codes Window” on page 17

„

“PR Employee Benefits/Deductions Window” on page 19

„

“PR Enter Adjustments - Detail Window” on page 20

PR Employee Benefits/Deductions Window

Several new fields and a button were added to the Payroll Employees Benefits/Deductions window that you can

use to set up an employee garnishment. Some of these are only visible when Garnishment is selected from the

Class drop-down list.

The new fields are listed here and are used as follows:

„ Priority : this is a label only that shows the priority level set for this garnishment. You set this level in the

grid on the Garnishments tab of the Payroll Employee Benefits/Deductions - <Employee Name>

window.

„ Amount Per Period : enter the fixed amount per period for the garnishment. If you enter information in

this field and check the Use Amount Remaining check box, nothing will be withheld for the garnishment

from the employee’s pay when the figure in the Amount Remaining field reaches zero.

„ Percentage Per Period : enter the percentage amount per period for the garnishment. If you enter

information in this field and check the Use Amount Remaining check box, nothing will be withheld for

the garnishment from the employee’s pay when the figure in the Amount Remaining field reaches zero.

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

„ Served : enter the date you were served with the garnishment papers. This is for informational purposes

only.

„ Effective : enter the date you must begin withholding funds for this garnishment. This date must be after

the date in the Served field and before the date in the Withhold Through field (if applicable).

„ Use Withhold Through Date : select this check box if you want to enter a specific end date, regardless of

whether the garnishment amount is paid in full by the set date.

„ Withhold Through : enter the date you will stop withholding funds for this garnishment. This date must

be after the dates in the Served and Effective fields.

„ Attach File : select this button to attach a garnishment file to an employee record. The file appears on the

Attachments tab of the PR Employees window for future reference (see “Attach Documents to Your Main

Record Windows” on page 4).

See each of the following sections for information on setting up and using this new feature.

„

“PR Module Preferences Window” on page 16

„

“PR Benefits/Deductions Codes Window” on page 17

„

“Payroll Employee Benefits/Deductions - <Employee Name> Window” on page 18

„

“PR Enter Adjustments - Detail Window” on page 20

PR Enter Adjustments - Detail Window

Adjustments to garnishments in the PR Enter Adjustements - Detail window are handled just like any other

deduction. The figure you enter in the Amount field overrides any previously calculated amount. Keep in mind

that the Amount field is only available if the Calculate Taxes field in the PR Adjustments window is set to

Employer only or None . If this is not the case, then you can apply the garnishment to the paycheck, but it will auto-

calculate the amount based on the code settings. (see “PR Benefits/Deductions Codes Window” on page 17).

Your setting in the Calculate Taxes field can affect garnishments in two ways. If the garnishment was auto-

calculated during the Enter Payroll Automatically process, then that amount appears in the Amount field and you

can change it. If the system is set up to calculate (recalculate) taxes for All or Employee only , then when you enter

the adjustment the system will recalculate the taxes and also the garnishment amount. In other words, anything

entered in the Amount field is overwritten. For this reason, we recommend that you adjust any garnishment

amount after you calculate taxes.

Show Multiple Pay Rates on Check Stubs

If you have employees with multiple pay rates entered in Payroll, you can now print the first three non-zero pay

rates along with the assigned wage on employees’ check stubs. This allows you to break down employees pay rates

directly on the check stub, as it is required by law in certain states. To use this new feature, select Options >

New Features

CMS Professional 2009 Feature Descriptions

Module Preferences from the Payroll menu bar, and then select the Print First 3 Pay Rates check box on the

General Information tab.

The multiple pay rate feature is only for use with the 1- Plain Paper Laser SCS check format. The check stub will

indicate which pay rates were printed and if more than three rates are included in the paycheck, the additional

amounts will appear in the Totals section of the stub. When you include a salary rate as one of the three pay rates,

the salary hours do not appear with the rate but are included with the totals. If an employee has more than three pay

rates, you can provide the additional pay information by printing an Edit Report for that employee. If you select a

different check format, the paycheck will only show the first pay rate.

Take Advantage of the New Corporate Credit Card Processing

If you currently process credit card transactions in CMS Professional, you can now process corporate credit cards

using the same method (see the user’s guide(s) or online help that was installed with your software package(s) for

information on credit card processing). This can help ensure that you receive the best possible rate from your

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

processor. To activate this feature, select the Process Corporate Credit Cards check box in the Module

Preferences window in Accounts Receivable, Order Entry, Point of Sale, or Job Cost.

When you type in a corporate credit card number in the Credit Card Authorization window, a new Customer Code

field and Sales Tax field appears. The Customer Code is usually a number assigned to your customers by their

company and is used for accounting or project tracking purposes. The processing company requires information in

the Sales Tax field and it defaults to the current sales tax amount in the transaction. You can edit this field,

however, changing this amount does not change the amount that is authorized on the card or the transaction totals in

CMS Professional.

Note You can only use this new feature with PC Charge Pro version 5.7.1 SP8 or later. If you do not have this version,

contact your Cougar Mountain Account Executive at (800) 388-3038 to upgrade this authorization software. If you

choose not to upgrade PC Charge Pro, you need to make sure the Process Corporate Credit Cards check box in

Module Preferences is unchecked in order to continue processing corporate credit cards as you currently do.

Use Multiple Merchant IDs for Processing Transactions

Now, when you set up your merchant information you have the option of setting up more than one Merchant ID. If

your business requires this type of transaction processing, this new feature allows you to set up a different

New Features

CMS Professional 2009 Feature Descriptions

Merchant ID per module, register, or batch (multi-batch processing only). When you select Options > Set Up

Merchant Info from the Main Menu menu bar, you will notice several changes to the window.

If you use only one merchant ID, enter the processing company, merchant account number, and a meaningful

description in the top grid. The merchant entered in this grid is your primary merchant and is used by all modules

unless otherwise defined.

If you want to set up multiple accounts, check the Use Multiple Merchant IDs check box and enter all of your

merchant information in the bottom grid. This grid is unavailable until you check the check box. After you set up

your merchant information, you can set defaults in Accounts Receivable, Order Entry, Point of Sale, and Job Cost.

Once you have information in the bottom grid, you cannot uncheck the check box without first deleting the

information.

In Accounts Receivable, Order Entry, and Job Cost, you can set up your default merchant account number in the

Module Preferences windows. The Merchant Acct. # field is only available if you set up more than one Merchant

ID in the Set Up Merchant Information window. The image in this section reflects the OE Module Preferences

window.

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

If you are using multi-batch processing, you can override this default setting when you create your transaction

batch(es). The image here shows the AR Set Up Batch window with the new Merchant Acct. # field on the

Defaults tab.

In Point of Sale, you can set up a default merchant account number for each Register Code. This ID is used for all

credit card processing for the selected register.

Use the New Customer History Sort Options

In the AR Customers and OE Enter Orders windows, you now have additional sorting options when viewing

your customer transaction history. You can sort your customers’ transaction history by the first three columns in the

Customer History Information section of the windows. This feature allows you to view history in the order that is

most helpful to you.

In Accounts Receivable, select Customer > Customer Maintenance from the menu bar. Select the customer for

which you want to view history information and click the OE/POS History button. In Order Entry, select Orders

> Enter Orders from the menu bar. Select a customer for the order and click the H button. This button is only

active if history exists for the selected customer.

New Features

CMS Professional 2009 Feature Descriptions

If you want to sort transaction history differently than the default, click the Sort By button until the label indicates

the sort you wish to perform. The sort option will cycle through the first three column headings shown in the grid.

Your sort selection also updates the Search For field so that you can search for a specific transaction based on the

current sort.

View Customer Account Pay-off Amount with One Click

When your customer has multiple outstanding invoices, you can now obtain the complete payoff amount without

using your calculator. After you enter the customer’s payment information in the AR Enter Payments/

Adjustments window, leave the Amount field set at zero and either select the Quick Pay button to select multiple

invoices, or manually enter the individual invoice(s) to pay in the detail grid.

Then, just click the Payoff Selected button and the Amount field located in the header section of the window will

populate with the total payoff amount.

View Log of Credit Card Activity

A new authorization log was added to CMS Professional 2009 which allows you to closely monitor credit card

related activity. This means not only can you view a log of authorization attempts, but you can also see when an

employee has accessed a customer’s credit card information, viewed the authorization log, or even purged the log.

Another benefit of this new log is that you can access the complete credit card number for reference purposes. For

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

example, if you need to verify the use of a lost or stolen card, you can use the log to view the use of the card in your

store. Review the remainder of this topic for complete information about this new feature.

One change to the software for this new feature is the addition of the CMS Authorization Log window, which you

can access in the Main Menu by selecting Options > Credit Card Log Activity > Authorization Log from the

menu bar.

The activity records appear in this log in order of newest to oldest activity (i.e., 05/01/2008 activity appears above

01/01/2008 in the list). You can sort the information in this window by date/time, user ID, salesperson, AR Clerk,

or the last four digits of the credit card number for easy reference. If you need to see the entire credit card number,

double-click on the Card Number field in the grid for the record you wish to view.

The following list contains the different credit card activities that generate a record in the authorization log:

„ The authorization log file is created with a new company or upgrade to the newest version of CMS

Professional.

„ The authorization log is accessed by any user.

„ The authorization log is purged by a user.

„ An authorization of the credit card is attempted in Accounts Receivable, Order Entry, Point of Sale, or Job

Cost.

„ A credit card transaction is voided in Accounts Receivable, Order Entry, Point of Sale, or Job Cost.

„ The credit card information is retrieved using the View CC Info button in the Order Entry or Point of Sale

transaction entry windows.

„ The credit card information is entered or viewed using the Credit Card Information button on the

Credit / Collection tab of the AR Customers window.

„ The credit card number is retrieved using the View Posted Credit Card Number window in the Main

Menu.

„ The credit card number is retrieved by double-clicking on a record in the authorization log.

„ The security settings are modified in the Main Menu in regard to the authorization log for any user.

The information stored for each record includes the following:

„ ID : this column shows the ID for the user logged into the system when the credit card related activity

occurred.

„ Salesperson or AR Clerk : this column shows either the Salesperson Code or AR Clerk Code for the user

logged in to the transaction window when the credit card activity occurred.

„ Event Type : this column shows the type of event (credit card activity) that occurred. The options for this

are: Access Log , Purge Log , Security , CC Retrieval , or CC Transaction .

New Features

CMS Professional 2009 Feature Descriptions

„ Description : this column shows a detailed description of the event type.

„ Date/Time : this column shows the date and time when the credit card related activity occurred. The

format for this field is MM/DD/YYYY hours:minutes and is listed in descending order (newest to oldest).

„ Success/Fail : this column shows the status of the credit card related activity. This field is blank for the

event of creating the log.

„ Module : this column shows the module in which the credit card related activity occurred. The modules

that might show are Accounts Receivable, Order Entry, Point of Sale, Main Menu, and Job Cost.

„ Data File : this column shows the database table in which the encrypted credit card information is stored.

This field is blank for any activity associated with the Access Log event type.

„ Card Number : this column shows only the last four digits of the credit card number. The remaining

numbers are encrypted and appear as asterisks.

„ Credit Card Authorization : this column shows the authorization number for the credit card activity. If

the authorization failed, this field is blank.

„ Computer Name : this column shows the name of the computer that the user was logged into when the

credit card related activity occurred.

„ Company : this column shows the three-digit company code for the company the user was logged into

when the credit card related activity occurred.

Another change to the software is the ability to purge unwanted log information through the Main Menu by

selecting Options > Credit Card Log Activity > Purge Log from the menu bar. See “Purge Log Information” on

page 27 for instructions on using this feature.

As with many of the features and functions in CMS Professional, you can assign each user access rights to the new

Authorization Log or Purge Log windows. The additional security options are available by selecting CMS Main >

Security > Add/Change Users from the menu bar. In the CMS Assign Rights for User <User> window that

appears, select the user to whom you want to assign rights and click the Rights button.

Purge Log Information

Depending on your business practices, you might choose to delete unwanted credit card related information from

the authorization log. You can accomplish this task through the Main Menu by selecting Options > Credit Card

Log Activity > Purge Log from the menu bar.

After you enter a date in this window and select OK , the system will purge all credit card related activity records

from the authorization log up to, but not including, the date entered. The only activity that is never deleted from the

log is the purge activity.

As with many of the features and functions in CMS Professional, you can assign specific rights for users to access

the Purge Log window. The new security option is available by selecting CMS Main > Security > Add/Change

Cougar Mountain Software

CMS Professional 2009 Feature Descriptions

Users from the menu bar. In the CMS Assign Rights for User <User> window that appears, select the user you

want to assign rights to and click the Rights button.

View Stock Unit Selling Price in Inventory Master

If you use a margin or markup pricing type for any inventory stock items, you can now view the price at which the

inventory items were sold. This can be beneficial because without printing a report, you can view both the cost and

final price of an item. In Inventory, select Stock > Stock Item Maintenance from the menu bar. On the Qty / Price

Info and History tabs of the IN Stock window, there is a new Unit Price column that displays the selling price of

the item.

This read-only column appears on the Qty / Price Info tab for Margin, Markup, Level Margin, or Level Markup

pricing types. On the History tab, the selling price only appears for items sold through Order Entry or Point of

Sale.

New Features

Additional Enhancements in CMS Professional 2009

This topic contains additional enhancements included in the CMS Professional 2009 version of the product(s) you

purchased. Along with the numerous features included, many of these enhancements are a result of customer

suggestions or requests. Each of these enhancements can help streamline your tasks or processes, leaving you

additional time to manage your business.

Email PDF Reports and Invoices

In order to save time and money, you can now email your statements and invoices by using PDFBlaster. Cougar

Mountain has partnered with Data Fabrication to provide PDFBlaster Lite for free, which allows you to create and

email PDFs. For complete information about this new feature, see the Cougar Mountain Services and Companion

Products guide. You can access this guide through the Customer Service Center site at http://

service.cougarmtn.com.

Include Additions in Payroll Deduction Calculations

In the PR Benefit/Deduction Codes window, we added the new Apply to Deduction Calculations check box.

This check box is only available when you select Addition from the Class drop-down list. If you check this check

box, the selected code will be included in the total when calculating the Deduction Code amounts.

Print Descriptions on the Profit Margin Report

Now when you print the detailed Profit Margin Report in Order Entry, you can view the line item description for all

Stock Item , Non-Inventory , and Special Order line types. One benefit for having this information is to better

identify your special order items. For example, you can have a stock item set up as “SPECIALORDER” and when

you are selling this item in the OE Enter Order window, you can modify the description to identify the item.

Then, when management runs the Profit Margin Report, they can see exactly what the special ordered item was.

This feature is only available for the detailed report type that is printed to a laser printer. Also, the item and

description information does not appear if you selected to include the Job Number, Stock Number/Code, or Stock/

Job/Code options.

Record Cellular Phone Numbers for Employees

There might be times when you need to contact an employee on his/her cellular phone. To assist with access to this

information, we added the Cell field to the General Info tab of the PR Employees window. You can now retain a

cell phone number for each of your employees.

Use the New Invoice Number Shortcut Key During Order Entry

In the OE Enter Orders window, you can now select the F2 shortcut key to navigate directly to the Invoice No.

field. This shortcut appears at the bottom of the window along with some of the other shortcut keys available for

transaction entry. This shortcut is unavailable if you select the On-Line Invoice Numbering check box on the

General tab of the OE Module Preferences window.

View Debit Transactions as Negative Amounts on the AP Aging and

AP Total Debt Reports

On the AP Aging and Total Debt Reports, you can now choose to show all debit transactions as negative number(s).

This might help you more quickly and easily read and interpret the reports. To use this enhancement, check the

Show Debit Trans. as Negative check box in the AP Aging Report or AP Total Debt Report window. These

Cougar Mountain Software

Quick Reference of Version 12 Features

Refer to the following table to see what new features for version 12.0 apply to the Cougar Mountain Software package(s) or

add-ons you purchased. For more information on each new feature, see the corresponding page(s) or the online help.

New Features in

CMS Professional Version 12.0

Add a date block for posting (page 35)

Compare financial status with target goals in

General Ledger (page 35)

Create additional custom reports in various

modules (page 36)

Filter GL Spreadsheet Export Report by account

(page 37)

Include general ledger account impact summary

on Edit Reports (page 37)

Include posting reference/batch number on

check register (page 38)

Monitor your business status with Financial

Analysis Report in General Ledger (page 39)

Print customer statements from AR Customers

window (page 40)

Reindex all modules (page 41)

Set default printing of account numbers on

General Ledger reports (page 42)

Set up query for additional reports (page 42)

Use additional report groups in General Ledger

(page 43)

Use unapplied payment transaction type

(page 44)

View common-size Balance Sheet and Income

Statement in General Ledger (page 46)

View date ranges on Budget Reports (page 46)

New Features

Version 12.0 Feature Descriptions

There are several new features in CMS Professional that might help you streamline your business processes or

make important financial decisions. For instance, you can view an impact summary of general ledger accounts with

your edit reports, and view snapshots of your business. Read about the new features throughout the following

content to learn how they can help with your business processes and tasks.

Add a Date Block Range for Posting

Now you can set a start and end range of dates to block for posting transactions. This allows you the options of

blocking all posting in all modules for a specific period or periods within the fiscal calendar. You will receive an

error message if you attempt to post a transaction that is outside of the date block range. This might help prevent

errors such as posting a transaction for 2008 instead of 2007. To add a date block range, in the Main Menu select

Company/Organization > Fiscal Calendar from the menu bar.

In the Date Block Period fields, enter the starting and ending range you wish to block and select OK . For more

information on working with the fiscal calendar, refer to the user’s guide(s) or online help installed with your

package(s).

Compare Financial Status with Target Goals in General Ledger

If you are an Accounting or Point of Sale Back Office user, you can use the new Financial Report Codes to

compare your business’ current financial activity to your target financial goals. When you create a Financial Report

Code, you set the values you want to use for comparison. Then, when you run the GL Financial Analysis Report,

GL Common-Size Balance Sheet, or GL Common-Size Income Statement, you can use these codes to include the

defined values under the Industry Averages column to see how your business is currently stacking up to your target

goals. For example, you might create a code, T1 , for your target goals within your specific industry and another

code, T2 , for your internal target goals as your business. If your particular business overlaps industries, you could

New Features

Version 12.0 Feature Descriptions

set up a code for each industry that you fit into and compare them all at once. To create a Financial Reports Code in

General Ledger, select Options > Financial Reports Codes from the menu bar.

Enter a two-digit character code and description for this Financial Report Code. If you want the description to

appear as the column heading on reports that include this information, check the Print Description On Report

check box. If you leave this check box unchecked, the column heading on the reports will read Industry Average .

The term options you can set for your code include the following: Current Ratio, Quick Ratio, Sales/Receivables,

Sales/Working Capital, EBIT/Interest, Debt Coverage Ratio (Net Profit + Depr., Dep., Amort./Cur.Mat. L/T/D),

Fixed/Worth, Debt/Worth, ROI (% Profit Before Taxes/Tangible Net Worth), ROA (% Profit Before Taxes/Total

Assets), Sales/Total Assets, Cash & Equivalents, Trade Receivables, Inventory, All Other Current Assets,

Intangibles (net), All Other Non-Current Assets, Notes Payable Short-Term, Cur. Mat. L/T/D, Trade Payables,

Income Taxes Payable, All Other Current Liabilities, Long Term Debt, Deferred Taxes, All Other Non-Current

Liabilities, Net Worth, Net Sales, Total Current Assets, Fixed Assets (net), Total Liabilities & Net Worth, Gross

Profit, Operating Expenses, Operating Profit, All Other Expenses (net), Profit Before Taxes.

The values you enter in the Value/Ratio Column fields appear in the industry average column on the GL Financial

Analysis Report (see “Monitor Your Business Status with the Financial Analysis Report” on page 38), GL

Common-Size Balance Sheet, or GL Common-Size Income Statement (see “View a Common-Size Balance Sheet

and Income Statement in General Ledger” on page 45). Keep in mind that the values you enter in this window are

percents. For example, if you enter 2.2 as the value, this will show as 2.2% on the reports. Or, if you enter .25 as the

value, it will show as .25% on the reports.

For more information on working with general ledger accounts or reports, refer to the user’s guide(s) or online help

installed with your package(s).

Create Additional Custom Reports in Various Modules

This feature was introduced with version 11.0, but with the latest version you can customize additional reports and

then access them from within certain Cougar Mountain report windows. The additional reports you can use with

this feature are as follows:

„ Accounts Payable: Dated Invoice/Payment Report, GL Expense Distribution Report, and History Report

„ Accounts Receivable: Edit Reports, Dated Invoice/Payment Report, and History Report

„ Bank Reconciliation: Bank Register Report, and Edit Reports

Cougar Mountain Software

Version 12.0 Feature Descriptions

„ General Ledger: Edit Reports, Audit Trail Report, Trial Balance Report, Balance Sheet, Income

Statement, Revenue and Expense Report (FUND only), Cash Flow Report, FASB Reports (FUND only),

American Red Cross Report (FUND with ARC only), Budget Performance Report, and Budget Report

„ Inventory: Promotional Sales Report

„ Job Cost: Billing History Report, Profit Margin Report, and Sales Tax Report

„ Order Entry: Invoice Tracking Report, Sales History Report, Price Variance Report, Sale Tax Report,

Promotional Sales Report, Profit Margin Report, Back Order Tracking Report, and Back Order

Fulfillment Report

„ Payroll: Edit Reports, Print Checks Report, and Employee Benefit/Deduction Report

„ Point of Sale: Reprint Receipts Report, Sales History Report, Price Variance Report, Sales Tax Report,

Coupon/Buy Down Report, Promotional Sales Report, and Profit Margin Report

„ Purchase Order: Print POs/Reprint POs Report, Edit Reports, Open Purchase Order Report, Expected/

Late Items Report, Vendor Performance Report, and History Report

For detailed information on working with this feature, refer to “Create Custom Reports in Various Modules” on

page 54.

Filter GL Spreadsheet Export Report by Account

If you want to export your general ledger account information, you can now filter out only what you want to export.

You have the options of using the Account Filter or Advanced Filter options for this report. Also, if you have more

than one company, you can consolidate the ledgers into one export by selecting the Print Consolidated Ledgers

check box.

For more information on working with accounts, report filters, or reports in General Ledger, refer to the user’s

guide(s) or online help installed with your package(s).

Include General Ledger Account Impact Summary on Edit Reports

Do you ever want to see how transactions will affect your general ledger accounts before you post transactions?

Now you can with the new Print Account Impact Summary check box available in all Edit Report windows

New Features

Version 12.0 Feature Descriptions

(except in Bank Reconciliation). The image in this section shows the new check box in the GL Print Edit Report

window.

With this new feature, you can now see a summary of how your unposted transactions will affect each general

ledger account. This might help you notice incorrect entries if you have a large number of transactions to post.

When you select this check box and click OK , the Edit Report will print first and then the GL Impact Summary

Report will print. If during validation errors are encountered, they will show on the report instead of the transaction

information.

If you use batches in Order Entry, Point of Sale, or Purchase Order and you choose to print more than one batch for

which to see the impact summary, a separate impact report will print for each batch. For example, if you selected

three batches to print, then the edit report prints first followed by the GL Impact Summary Report for the first

batch, then the second batch and then the third.

For more information on working with the Edit Reports, refer to the user’s guides or online help installed with your

package(s).

Include Posting Reference/Batch Number on Check Register

Now before you post tranasctions in Accounts Payable, you can track the module, reference number, transaction

number, and batch number for every transaction. This might be beneficial, for example, if there is an error in a

transaction and you want to track it back to the individual who generated it. Because the check register only reflects

unposted Accounts Payable transactions, once you post the batch, the register is cleared and the posting reference is

omitted from history.

In regards to the image in this section, the segments in the posting reference AP-00183-00002-AGJ represents the

following information:

„ AP is the module from which the transaction is posted

„

00183 is the posting reference number

Cougar Mountain Software

Version 12.0 Feature Descriptions

„

00002 is the transaction number

„ AGJ is the batch number

Keep in mind that if you delete a batch from your system and then run the AP Check Register Report, you might

notice a skip in the sequence of the last posting reference number.

For more information on working with the check register, refer to the user’s guides or online help installed with

your package(s).

Monitor Your Business Status with the Financial Analysis Report

If you are an Accounting or Point of Sale Back Office user, this new report provides an option for you to view the

status of your business from a financial perspective in one easy-to-run report. In General Ledger, when you select

Reports > Financial Analysis from the menu bar, you can enter the ending period for the timeframe you wish to

view and the Financial Report Code to use for comparison purposes (see “Compare Financial Status with Target

Goals in General Ledger” on page 34).

The amount shown in each row of the report is based on the following calculation:

„ Current Ratio: (Total Current Assets) / (Total Current Liabilities)

„ Quick Ratio: (Cash & Equivalents + Trade Receivables) / (Total Current Liabilities)

„ Sales/Receivables: (Net Sales) / (Trade Receivables (Net))

„ Days’ Receivables: 365 (days of the year) / ((Net Sales) / (Trade Receivables (Net)))

„ Total Cost of Good Sold/Inventory (rounded to one decimal place): (Total Cost of Goods Sold) /

(Inventory)

„ Days’ Inventory: 365 (days of the year) / ((Total Cost of Goods Sold) / (Inventory))

New Features

Version 12.0 Feature Descriptions

„ Total Cost of Goods Sold/Payables (rounded to one decimal place): (Total Cost of Goods Sold) / (Trade

Payables)

„ Days’ Payables: 365 (days of the year) / ((Total Cost of Goods Sold) / (Trade Payables))

„ Sales/Working Capital: (Net Sales) / (Net Working Capital)

„ EBIT/Interest: (Earnings Before Interest and Taxes) / (Annual Interest Expense)

„ Debt Coverage Ratio: (Net Income + Depreciation + Amortization) / (Current Maturities Long-Term

Debt)

„ Fixed/Worth: (Net Fixed Assets) / (Net Worth)

„ Debt/Worth: (Total Liabilities) / (Net Worth)

„ ROA (Return on Assets): (Profit Before Taxes) / (Total Assets) x 100

„ ROI (Return on Investment): (Net Sales) / (Net Fixed Assets)

„ Sales/Total Assets: (Net Sales) / (Total Assets) x 100

„ Cash Flow from Operations (FASB 95): (Change in Net Income + Total Adjustments)

„ EBITDA (Earning Before Intrest, Taxes, Depreciation, and Amortization): (Operating Profit +

Depreciation + Amortization)

„ Business Cash Flow: (Net Income + Depreciation + Amortization)

For more information on working with the Financial Report Codes, see “Compare Financial Status with Target

Goals in General Ledger” on page 34. For more information on working with general ledger accounts or reports,

refer to the user ’s guide(s) or online help installed with your package(s).

Print Customer Statements from AR Customers Window

In addition to the other new features in Accounts Receivable, you can also now print customer statements directly

from the AR Customers window. Select Customers > Customer Maintenance from the menu bar. On the

Credit/Collection tab, you will notice the new Print Statement button. When you select this button, the statement

for the selected customer only will print. This helps simplify the process when you need to print, or reprint, one

statement or you need to closely monitor a single customer’s account.

Cougar Mountain Software

Version 12.0 Feature Descriptions

For more information on working with customer accounts or reports in Accounts Receivable, refer to the user’s

guide(s) or online help installed with your package(s).

Reindex All Modules

Have you ever needed to reindex more than one module and grown tired of all the steps required to do so? Well,

now you can reindex all of your installed modules at the same time. In the Main Menu if you select Options > File

Maintenance > Reindex Data Files , you will notice a new option that allows you to reindex all modules at once.

When you select the Reindex All Modules radio button, the grid will populate with file information from all of

your installed modules including system files. Keep in mind that this feature allows any user with security rights to

reindex in the Main Menu to also have the rights to reindex for all of the other modules too.

To further enhance CMS Professional and expand this feature, the option to reindex is also available when you

schedule a back up using the Backup Schedule feature. If you select the Reindex all modules before backup

check box, the system will automatically reindex your files before starting the back up process. If a user is in the

system when the reindex process starts, the files in use are skipped and a message indicating this will appear in the

back up log to which you can refer. You also have the option of stopping the backup if the reindexing fails. To do

this, click the Advanced button in the CMS Backup Scheduler window and in the window that appears, select the

Stop backup if reindex fails check box.

New Features

Version 12.0 Feature Descriptions

If you select the Stop backup if reindex fails check box and the system skips a file during the reindex process, this

will constitute a fail and the backup process will terminate. If the backup is terminated, be sure to review the log for

important information on what failed before attempting the process again.

For more information on working with the Main Menu or scheduling periodic backups, refer to the user’s guide(s)

or online help installed with your package(s).

Set Default Printing of Account Numbers on General Ledger Reports

CMS Professional has the option to include general ledger account numbers on certain reports, but now you can set

this option as a default instead of selecting it each time you print the report. In the GL Module Preferences

window, you will notice the new Select “Print Account Number” as default check box. If you enable this check

box, when you run the balance sheet, income statement, revenue and expense report (FUND only), or either budget

report, the general ledger account numbers are automatically included. Access the Module Preferences window by

selecting Options > Module Preferences from the menu bar.

For more information on working with module preferences in General Ledger, refer to the user’s guide(s) or online

help installed with your package(s).

Set Up Query for Additional Reports

This feature was introduced with version 11.0, but with version 12.0 you have additional reports for which you can

set up a query to further define your report. The additional reports you can use with this feature are as follows:

Cougar Mountain Software

Version 12.0 Feature Descriptions

You can also select one of the new options from the Classified drop-down list in the Set Up GL Account Groups

window to set up groups for specific reporting purposes. This image reflects a sample account group for current

assets.

The new report group options include: All Other Non-Current (Other Assets) , Deferred Taxes (Long Term

Liability) , All Other Non-Current (Long Term Liability) , Interest Expense (Expenses) , and Amortization

(Expenses) . For more information on using these new groups with the new reports, refer to “Monitor Your Business

Status with the Financial Analysis Report” on page 38 and “View a Common-Size Balance Sheet and Income

Statement in General Ledger” on page 45.

Use Unapplied Payment Transaction Type

Do you need to cut a check to a vendor before the bill is posted? Do you allow customers to pay for an invoice

before the vendor bill is posted? Now, per customer requests, with version 12.0 you can enter unapplied payment

transactions in Accounts Payable to help accommodate these types of situations. In Accounts Payable, when you

Cougar Mountain Software

Version 12.0 Feature Descriptions

For more information on working with transactions in Accounts Payable, refer to the user’s guide(s) or online help

installed with your package(s).

View a Common-Size Balance Sheet and Income Statement in

General Ledger

You can now view a Common-Size Balance Sheet or Income Statement in General Ledger. In the report window

for either the Balance Sheet or Income Statement, an additional option of Common Size is available for selection in

the Report Type field. When you select this report type, a new Financial Reports Code field appears in which

you can enter or use the Lookup to select a code to include pre-set industry averages (see “Compare Financial

Status with Target Goals in General Ledger” on page 34) on the report. These new reports are beneficial because

you can compare two years of financials along with the industry averages, which might help you analyze your

financial status. The image in this section reflects the GL Income Statement window and GL Common Size

Income Statement. Because these reports print in landscape format only, you must use a laser printer.

For more information on reports in General Ledger, refer to the user’s guide(s) or online help installed with your

package(s).

View Date Ranges on Budget Reports

With version 12.0, when you run a Budget Report in General Ledger, you will notice two new date ranges included

in the header section of the report. These date ranges include the current and year-to-date ranges for which the

Cougar Mountain Software

Version 12.0 Feature Descriptions

For more information on reports in General Ledger, or working with general ledger account or budget balances,

refer to the user ’s guide(s) or online help installed with your package(s).

View More Information on AP GL Expense Distribution Report

If you have Purchase Order installed and integrated with Accounts Payable, you can now view additional

information on the AP GL Expense Distribution Report. This additional information includes the detailed

description from the purchase order.

For more information on working with Accounts Payable or Purchase Order, refer to the user’s guide(s) or online

help installed with your package(s).

View Improved Balance Sheet, Income Statement, and Audit Trail

Reports in General Ledger

Cougar Mountain made several changes to the layout and design of the Balance Sheet, Income Statement, and

Audit Trail Reports to make them more consistent and readable. These changes were incorporated in response to

customer requests to modify these reports. When you run one of these reports, you will notice some significant

Cougar Mountain Software

Version 12.0 Feature Descriptions

For more information on reports in General Ledger, refer to the user’s guide(s) or online help installed with your

package(s).

View Snapshot Reports of Your Business

Have you ever wanted to see a snapshot of your business with one click? Now you can with version 12.0 in CMS

Professional. When you select the menu option, Snapshot Reports , now available in the Main Menu, you can run

vital financial reports for General Ledger, Accounts Receivable, Accounts Payable, Inventory, Sales (OE/POS),

and Payroll (post 12.0 release) at the same time. Plus, after you make your selections on each tab in this window

and select OK , the system retains the settings for the next time you want to use this feature. This helps eliminate

time spent continually selecting your options for this report, or opening several report windows to run all of the

snapshots you wish to view.

Once you select the modules on the Report Options tab that you want to include for the report, you can also select

the exact information to include for each module snapshot. Only the options you select will show in the

snapshot(s). The following options are available on the respective tab:

„ For General Ledger: You can print the financial data based on a period or date range and you can print a

graph of the total net income/(loss) per period for the current fiscal year.

„ For Accounts Receivable: You can print transaction totals, your top ten customers, and your top ten

delinquent customers along with a graph of the total receivables by period.

„ For Accounts Payable: You can print your top ten vendors, your top ten overdue items, the next ten

upcoming items due, and a graph of the total payables by period.

„ For Sales (OE/POS): You can print the top ten best selling items, worst selling items, most profitable

items, days for sales, weeks for sales, and the running/current sales in any open batch(es) or register(s),

along with a graph of the total sales by period.

„ For Inventory: You can print the top ten best selling stock items, worst selling stock items, fastest turnover

items, slowest turnover items, and understock items, along with a graph of the total of inventory purchases

by period.

„ For Payroll (post 12.0 release): You can print the total payroll expense by department, your employees’

vacation and sick leave totals, your top ten employees by total vacation, sick, and other time used, along

with grand totals of all and a graph of the total payroll expenses by period.

Cougar Mountain Software

Version 12.0 Feature Descriptions

Once you select your report options and click OK , your report will look something like the image in this section.

As with many CMS Professional features, you can set up security so that only the users you want to run snapshot

reports can do so. You will also notice with this new report that the corresponding modules might need the data

(accumulators) reset depending on your business’ reporting needs. In General Ledger or Payroll you reset the

accumulators when you close your year, or in Accounts Receivable and Accounts Payable when you reset the year-

to-date totals. However, for Inventory there is a new Reset Accumulators option on the Period End menu. This

option allows you the opportunity to reset the accumulators for the Inventory Snapshot Report.

As with any task that clears, purges, or resets business data, we highly recommend you back up your data before

completing the task. For more information on backing up your data, or the reports available in CMS Professional or

printing them, refer to the user’s guide(s) or online help installed with your package(s).

New Features

Quick Reference of Version 11 Features

Refer to the following table to see what features for version 11 apply to the Cougar Mountain Software package(s) or add-ons

you purchased. For more information on each feature, see the corresponding page(s) or the online help.

New Features in

CMS Professional Version 11

Create a custom options menu in any module

(page 56)

Create custom reports in various modules

(page 57)

Decrease payment processing in Accounts

Receivable (page 59)

Drill down to Aged Analysis Report from

Accounts Receivable (page 60)

Drill down to open purchase orders or back

orders from Inventory (page 61)

Drill down to Profit Margin Report from Accounts

Receivable (page 62)

Drill down to Vendor Performance Report from

Inventory (page 63)

Include subtotals in Sales Tax Code Summary

Report (page 64)

Include user ID and batch number in transactions

(page 65)

Monitor monthly inventory movement (page 67)

Print checks when entering bills in Accounts

Payable (page 70)

Recalculate your payroll taxes reminder

(page 72)

Set a default search in Lookup windows

(page 72)

Set date controls on reports (page 73)

Set up a query for key reports (page 77)

Cougar Mountain Software

Version 11 Feature Descriptions

Several new features were included with version 11 that might help the efficiency of your business. For instance,

you can now set up a customized menu in any module, add access to custom reports from within other report

windows, set default lookups, and view monthly inventory movement. Read about the new features throughout this

chapter to learn how they can help with your business processes and tasks.

Create a Custom Options Menu in Any Module

To enhance your interaction with Cougar Mountain and streamline business processes, you can now create a

Custom Options menu for any module. This Custom Options menu can include links to frequently-used external

programs such as Microsoft Outlook ® . You set up this customization in the Main Menu of each module for which

you wish to include a custom menu.

To accommodate this new functionality, the Define Custom Menus item is added to the Options menu in the Main

Menu module.

When the Define Custom Menus option is selected, the Define Custom Options Menu window appears. In this

window, you set up the various menu items, the path to the location of the items, and the module in which you wish

to create the Custom Options menu.

Cougar Mountain Software

Version 11 Feature Descriptions

Once you define the custom options, when a module with this new menu is accessed, the list of options are

available. If no options have been defined the list will display <No Custom Options> .

As with many of the other features and functions of Cougar Mountain, a security option is also available to ensure

that only users that you want to have the ability to create custom menus can do so.

Create Custom Reports in Various Modules

With this new feature you can customize a selection of custom reports from within certain Cougar Mountain report

windows. This means that if you have a custom report(s) created with Report Writer that you currently use, you can

now set up the system up to access it directly from within a specific report window. Another benefit of setting up

this type of report customization is that it retains the reports in a separate folder location so your custom reports are

not overwritten when you upgrade your software. This customization is accomplished by setting up links to the

custom reports from within the Main Menu module by selecting Define Custom Reports from the Options menu.

In the Define Custom Reports window, select the module and type of report to which you want to set a custom

report. The Report Type indicates the report in a specific module that you select from the Reports menu for which

New Features

Version 11 Feature Descriptions

are selected and you click OK , the selected items will appear in the detail grid in the AR Enter Payments/

Adjustments window.

If you find that you have included an item in error, you must remove it directly from the grid. For more information

on entering payments or adjustments in Accounts Receivable, refer to the Accounting , Accounts Receivable , FUND

Revenue Center , or Point of Sale Back Office user’s guide.

Drill Down to Aged Analysis Report from Accounts Receivable

Instead of running an Aged Analysis Report by setting all the specific criteria for one customer, you can now access

this same report with one click. A new Aged Analysis button is added to the Aged Analysis tab in the AR

Customers window. This quick-access button allows you to quickly view the Aged Analysis Report for the

selected customer.

Cougar Mountain Software

Version 11 Feature Descriptions

Inventory module. On the Vendor tab of the IN Stock window, when you hover over the grid, the mouse turns into

a drill-down icon indicating this functionality is available.

When the drill-down icon appears and you double-click on the vendor detail line in the grid, the PO Vendor

Performance Report appears. If this is a newly created stock item, you must save the item before you can use the

drill-down feature.

For more information on running reports in Inventory, refer to the Accounting , FUND Revenue Center , or Point of

Sale user’s guide.

Include Subtotals in Sales Tax Code Summary Report

Including subtotals on the Sales Tax Code Summary Report is now available in Order Entry, Point of Sale, and Job

Cost. To meet customer needs in their business, Cougar Mountain added the option to include subtotals per Tax

Cougar Mountain Software

Version 11 Feature Descriptions

Code, or, if desired, you can still run the report without subtotaling. When you access one of the Sales Tax Reports,

you will notice the added Subtotal field in the window. This image reflects the PS Sales Tax Report window.

If you want to include Tax Code subtotals, select Tax Code in the Subtotal field. If you prefer to omit subtotals on

the report, select None . Keep in mind, this report option is only available if you select Detail or Summary in the

Report Type field. Once you set the other report criteria and select OK , the report will print with the desired

information.

For more information on Sales Tax Codes or running reports in Order Entry, Point of Sale, or Job Cost, refer to the

user’s guide(s) or online Help installed with the software.

Include User ID and Batch Number on Reports

To help you track transactions back to the individual who entered them Cougar Mountain added both the User ID

and Batch Number information posted with transactions and available on certain reports. This additional

information helps you quickly see which clerk entered which transaction or with which batch a specific transaction

New Features

Version 11 Feature Descriptions

was posted. The User ID is determined by the login entered by the user when accessing the module. This image is

an example of the IN Transaction Posting Audit Report showing the new tracking information.

If you wish to show both the User ID and Batch Number information in General Ledger posting reports, make sure

your integration setting is set to Detail or Report Only Detail . Otherwise, only the Batch Number information is

retained with the transaction data when posting to General Ledger.

Please note that only reports printed on a laser printer will show the User ID and Batch Number. Reports printed on

a dot matrix printer will not show this information.

Reports Including User ID and Batch Number Information

This section provides a listing of the reports that contain the new information when posting in each module.

„ Accounts Payable: AP Posting BR Report, AP Posting Inventory Report, AP Posting Pay Report, GL

Posting Audit Report, BR Posting Audit Report, Inventory Posting Audit Report, and JC Billing Posting

Audit Report

„ Accounts Receivable: AR Posting Audit Report, AR Posting BR Report, GL Posting Audit Report, and

BR Posting Audit Report

„ Bank Reconciliation: BR Posting Audit Report and GL Posting Audit Report

„ General Ledger: GL Audit Trail Report, GL Posting Audit Report, and GL Reprint Posting Report

„ Inventory: Inventory Posting Audit Report and GL Posting Audit Report

„ Job Cost: AP Posting Audit Report, AR Posting Audit Report, IN Posting Audit Report, JC Activity

Posting Audit Report, JC Billing Posting Audit, and GL Posting Audit Report

„ Order Entry: OE AP Posting Audit Report, Point of Sale Posting Audit Report, JC Billing Posting Audit

Report, and GL Posting Audit Report

„ Point of Sale: Point of Sale Posting Audit Report, PS AP Posting Audit Report, AR Posting Audit Report,

Inventory Posting Audit Report, and GL Posting Audit Report

„ Purchase Order: PO AP Posting Audit Report, PO Inventory Posting Report, PO Posting Audit Report, JC

Billing Posting Audit Report, and GL Posting Audit Report

„ Payroll: PR AP Posting Audit Report, PR Posting Audit Report, JC Billing Posting Audit Report, BR

Posting Audit Report, and GL Posting Audit Report

Cougar Mountain Software

Version 11 Feature Descriptions

For more information on running reports in a module, refer to the user’s guide(s) or online Help installed with your

software.

Monitor Monthly Movement of Stock Items

Managing stock items is a key facet for any business with inventory. Now you can monitor your stock item

movement for each month in your Fiscal Calendar. This will help with reordering and maintaining inventory levels

pertinent to your business. By monitoring your inventory movement at a monthly level, you gain valuable insight

into what is selling and not selling to help determine items you might need to discount. This level of monitoring

also provides the ability to track inventory over time to see what and if seasonal trends affect movement.

To accommodate this new feature, the option of Monthly Movement is added to the Reports menu in Inventory.

When you select this option, the IN Monthly Movement window appears.

There are a number of options you can set, or define, to tailor this monthly movement report to meet your specific

business needs. Review the options described in this section for specifics on using this report.

Starting Period

For this option, select the starting period you wish to set for this report. The report will automatically show a 12-

month view based on the starting period and the dates you established in your Fiscal Calendar. So, for instance, if

you select to start with Period 3 and this period begins on March 17th of the current year, your report will show

March 17th through February 17th of the following year. These periods are shown as column heads within the

report and are in the format of MM/DD-MM/DD.

If you have 13th, 26th, and 39th periods set up for the purpose of entering adjustment transactions, any movement

within one of these three periods is rolled into the preceding period for the purpose of this report. For example, if

you have inventory movement in the 13th period, it will show under the 12th period on the monthly movement

report.

Starting and Ending Ranges: Inventory Code, Stock Number, Description, Location (MLI only),

and Product Type

These report options provide a means by which to view only specific inventory items. You can choose to view only

certain stock items based on their stock number, Inventory Code, description, or product type. If you have the

Multi-Location Inventory add-on installed, you can also choose to view monthly inventory movement for a specific

location or all of your locations.

New Features

Version 11 Feature Descriptions

Movement %

There might be times when you wish to view movement that falls within a specific percentage range. For instance,

you might want to view only inventory with a 5% or higher movement rate. This is beneficial because it narrows

the movement range for the purpose of planning an effective strategy for future purchasing management.

Additional Filter and UDF Range

If you set up User-Defined Fields (UDFs) in Module Preferences in Inventory, you can use the UDFs for filtering

purposes. Once you select a filter option other than the default of <None> , the UDF will appear as an option with

starting and ending ranges.

Movement Check Boxes

To even further customize this movement report, you can choose to omit stock items with zero movement or

include movement generated by adjustment or transfer transactions. If you check the Skip 0% Movement check

box, stock items with no movement during the specified range will not appear on the report. If you check the

Include Adjustments/Transfers in Movement % check box, then adjustment and transfer movement is included

in the Movement % field on the report.

Once you set up the report criteria and select OK , the customized report will print. Because of the magnitude of

this report, it prints in Landscape layout to accommodate all of the information and the layout cannot be modified.

Depending on your selections, the report will look something like this image.

This is a robust report that provides valuable information regarding your inventory movement. The information in

this section defines the basis and calculations used to obtain the figure information in each row. We recommend

you review this information closely to ensure you understand how each figure is determined before planning any

future purchasing or category management options. When reviewing the information about the various figures

included in the report, keep in mind that inventory costs are determined at the time of purchase and do not reflect

adjustments made afterwards. Also, sales revenue is based on the sale price of the inventory item at the time of sale.

Beginning Qty : For the first period in the report, this row shows the sum of the quantities of any subtractions made

on or after the first day of the period added to the on-hand quantity. Then, this total has the sum of the quantities of

any additions made on or after the first day of the period subtracted from it to obtain the beginning quantity.

The formula for this calculation is: On-Hand Qty + (Sum of Subtraction Quantities) - (Sum of Addition Quantities)

= Beginning Qty. For subsequent periods, the beginning quantity equals the ending quantity of the previous period.

The YTD Totals column reflects the beginning quantity for the first period included in the report.

Qty In : For each period, this row shows the quantity of inventory received for the month from Accounts Payable,

Job Cost, and Purchase Order transactions. This field also includes returns posted from Order Entry and Point of

Cougar Mountain Software

Version 11 Feature Descriptions

Sale. The YTD Totals column reflects the sum of the quantity received or returned for each period included in the

report.

Qty Sold : For each period, this row shows the monthly per-item quantity sold in Order Entry, Point of Sale, and

Job Cost. This field also includes returns posted from Order Entry and Point of Sale. The YTD column reflects the

sum of the quantity sold for each period included in the report.

Add Inventory : For each period, this row shows the sum of all posted adjustment transactions from Inventory with

a Transaction Code that begins with 1. The YTD Totals column reflects the sum of all inventory addition

adjustments for each period included in the report.

Subtract Inventory : For each period, this row shows the sum of all posted adjustment transactions from Inventory

with a Transaction Code that begins with 2. The YTD Totals column reflects the sum of all inventory subtraction

adjustments for each period included in the report.

Transfer In : For each period, this row shows the sum of all posted adjustment transactions from Inventory with a

Transaction Code that begins with 3. These transactions represent inventory items that are transferred in from

another location, therefore this information is only available if the company is using the Multi-Location Inventory

add-on. The YTD Totals column reflects the sum of all inventory transfer in adjustments for each period included

in the report.

Transfer Out : For each period, this row shows the sum of all posted adjustment transactions from Inventory with a

Transaction Code that begins with 3. These transactions represent inventory items that are transferred out to

another location, therefore this information is only available if the company is using the Multi-Location Inventory

add-on. The YTD Totals column reflects the sum of all inventory transfer out adjustments for each period included

in the report.

Ending Qty : For each period, this row shows the sum of adding any addition quantities or addition adjustments

and subtracting any quantities sold or subtraction adjustments from the beginning quantity for each item. If Multi-

Location Inventory is used by the company, the beginning quantity is also adjusted by adding or subtracting the

transfer quantity. The formula for this calculation is: Beginning Qty + (Qty In - Qty Sold ) + (Add Inventory -

Subtract Inventory ) + (Transfer In - Transfer Out). The YTD Totals column reflects the ending quantity for the last

period included in the report.

Movement % : For each period, this row shows the calculated percentage based on the following formulas:

„ If the Beginning Qty + Qty In + Transfer In = 0, then 0% is shown

„ If Beginning Qty is less than zero, then 0 is used as the Beginning Qty to calculate

the % shown

„ If the Include Adjustments/Transfers in Movement % check box is unchecked, then Qty Sold /

(Beginning Qty + Qty In) is shown

„ If the Include Adjustments/Transfers in Movement % check box is checked, then (Qty Sold + Subtract

Inventory + Transfers Out) / (Beginning Qty + Qty In +Add Inventory + Transfers In) is shown

The transfers in and out are only included in the calculation if Multi-Location Inventory is used. The YTD Totals

column reflects the movement percentage for each period included in the report.

Value: Qty In : For each period, this row shows the sum of the cost of the inventory items received in Accounts

Payable, Purchase Order, and Job Cost transactions. This sum provides the inflow and outflow of cash. The YTD

Totals column reflects the sum of the cost of inventory items received for each period included in the report.

COGS : For each period, this row shows the direct expenses of inventory items that were sold to customers

(commonly referred to as cost of goods sold or cost of sales) in Order Entry, Point of Sale, or Job Cost transactions.

Direct expenses include the actual cost of inventory items (goods) and direct labor expenses in creating the salable

goods. Cost of goods does not include any indirect expenses (i.e. office, shipping, or advertising expenses) that

cannot be attributed to a particular item sold. The YTD Totals column reflects the sum of the cost of goods sold for

each period included in the report.

New Features

Version 11 Feature Descriptions

COGS Per Unit : For each period, this row shows the average cost to make or obtain the inventory item. This

average is derived using the formula: COGS / Value of Qty Sold.

Price Per Unit : For each period, this row shows the average sale price per inventory item. This average is derived

using the formula: Monthly Sales Revenue / Value of Qty Sold. The YTD Totals column reflects the YTD Sales

Revenue / YTD Value of Qty Sold.

Sales Revenue : For each period, this row shows the sum of the cash amounts received for each inventory item sold

in Order Entry, Point of Sale, or Job Cost. This figure reflects the actual amount, including promotions or

discounts. The YTD Totals column reflects the sum of sales revenue for each period included in the report.

IN Turnover : For each period, this row shows the turnover ratio which is derived using the formula: COGS /

((((Beginning Qty + Ending Qty) / 2) * COGS Per Unit)). The YTD Totals column use the same formula. If the

Beginning Qty + the Ending Qty = 0, then a dash appears in this field. If COGS = 0, then IN Turnover = 0.

Gross Profit %: For each period, this row shows the gross profit for the inventory item. This percentage is derived

from the formula: ((Sales Revenue - COGS) / (Sales Revenue) * 100). If the Sales Revenue is equal to zero, then

the percentage shows 0.

GMROI : For each period, this row shows the gross margin return on inventory which is derived using the formula:

Markup % * Inventory Turnover. The Markup % figure is derived using the formula: (Sales Revenue - COGS) /

COGS. If COGS = 0, then GMROI = 0.

As with many of the other features and functions of Cougar Mountain, a security option is also available to ensure

that only users that you want to have the ability to create custom menus can do so.

For more information on inventory reports, refer to the user’s guide(s) installed with your software.

Print Checks When Entering Bills in Accounts Payable

This new feature allows you to print immediate checks for bills with more flexibility. This feature increases

efficiency when printing immediate checks because as you enter bills, you can immediately print checks from

within the same window. This option is only available for users with security rights to print immediate checks.

Cougar Mountain Software

Version 11 Feature Descriptions

In the AP Enter Bills window, a new Print Check s button is added.

When you enter bill(s) for immediate payment by selecting the Immediate and Print Check check boxes and then

click the Print Checks button, the transaction(s) is saved and the AP Print Immediate Checks window appears.

The functionality of this window is the same as with previous releases.

You can print an immediate check for a bill when you enter it or you can choose to print immediate checks after

entering a batch that contains bills that are set up for immediate checks. If you enter multiple transactions and any

of the transactions have the Immediate and Print Check options selected, the Print Checks button remains

available in the AP Enter Bills window. After you enter all of the bills, you can select the Print Checks button and

print all of the immediate checks in the batch if you wish.

New Features

Version 11 Feature Descriptions

For more information on printing checks or entering bills in Accounts Payable, refer to the Accounting , FUND

Suite , or Point of Sale Back Office user’s guide.

Recalculate Your Payroll Taxes Reminder

When entering payroll adjustments for employees, it is important to make sure the taxes are calculated so their W-

2s and earnings reports are correct. To help ensure this occurs in Cougar Mountain and to help streamline your

payroll processes, a new recalculate payroll taxes reminder is available. This reminder provides a means by which

to alert you that a change is made for an employee’s wages and to verify whether you want to calculate, or

recalculate, the taxes at the time of change.

To set up this reminder, select the Recalculate Tax Reminder check box on the General Information tab of the PR

Module Preferences window.

This reminder only shows if the Calculate Taxes field in the PR Enter Adjustments window is set to None . This

way, if this field is accidentally changed during adjustment entry, or incorrectly set prior to adjustment, you will be

reminded of the change, and the employee’s W-2 and earnings reports will be updated. When you are in the PR

Enter Adjustments window and you make a change on the General Information , Federal and Local Taxes ,

State Tax Information , or Notes tabs and click Save , the reminder message appears.

If you select Yes , the message closes and focus returns to the Calculate Taxes field so you can change the setting.

If you select No , the message closes, the transaction is saved, and focus returns to the Employee Number field to

select another employee with which to work.

For more information on working with employee records or running report in Payroll, refer to the Payroll or FUND

Suite user’s guide.

Set a Default Search in Lookup Windows

This feature can increase the ease and speed of looking up information in several Lookup windows within Cougar

Mountain software. You can set a different default for each Lookup window. Keep in mind that this sets a default

Cougar Mountain Software

Version 11 Feature Descriptions

for the entire system. When you access some Lookup windows, you might notice the new Save as Default button.

This image reflects the new button in the Available Inventory Lookup window.

To set the default, click the Sort By button until the search option you wish to set as the default lookup appears and

then select the Save as Default button. The next time you access this Lookup window, your sort choice will be in

effect. For more information on the Lookup window setting defaults in Cougar Mountain software, refer to the

user’s guide(s) or online Help installed with your software.

Set Date Controls on Reports

This new feature is added to several of the report windows in Cougar Mountain software and can increase the speed

of reporting. You can now select a specific date range with one click. For example, in this image of the PS Sales by

Items report window, when you select the Date Range drop-down list, you can select one of the predefined ranges

for this report.

There are several predefined date ranges available. This table provides an overview of each different data range.

Since you can only run Payroll reports for five quarters, some of the date range options are not available in Payroll.

Also, if you select an option that causes the start date for the report to begin prior to the first period in your Fiscal

Calendar, the report will begin with the first period instead. For instance, if the current CMS date is 01/17/06, the

first period in your Fiscal Calendar begins on 01/01/06, and you select the date range option of Last Fiscal Year ,

New Features

Version 11 Feature Descriptions

your report will begin with 01/01/06 because there is no preceding year on which to report; history reports or

reports that pull information from outside the Fiscal Calendar are not affected by this.

Date Range Option

Start Date for Report

End Date for Report

All

The start date of the Fiscal

The current CMS date.

Calendar.

Today

The current CMS date.

This Week

The date of the Sunday

The date of the Saturday

immediately preceding or

immediately following or

equal to the current CMS

date.

This Week to date

The date of the Sunday

The current CMS date.

immediately preceding or

equal to the current CMS

date.

This Month

The first day of the month

The last day of the month

containing the current CMS

date.

This Month to date

The first day of the month

The current CMS date.

containing the current CMS

date.

This Fiscal Quarter

The first date of the fiscal

The last date of the fiscal

quarter containing the current

CMS date.

This Fiscal Quarter to

The first date of the fiscal

The current CMS date.

date

quarter containing the current

CMS date.

This Fiscal Year

The first date of the fiscal

The last date of the fiscal

year containing the current

CMS date.

This Fiscal Year to

The first date of the fiscal

The current CMS date.

date

year containing the current

CMS date.

Yesterday

The date immediately

preceding the current CMS

date.

Last Week

The date of the Sunday

The date of the Saturday

immediately preceding the

week containing the current

CMS date.

Cougar Mountain Software

Version 11 Feature Descriptions

Date Range Option

Start Date for Report

End Date for Report

Last Week to date

The date of the Sunday

The current CMS date.

immediately preceding the

week containing the current

CMS date.

Last Month

The first day of the month

The last day of the month

immediately preceding the

month containing the current

CMS date.

Last Month to date

The first day of the month

The current CMS date.

immediately preceding the

month containing the current

CMS date.

Last Fiscal Quarter

The first day of the fiscal

The last day of the fiscal

quarter immediately

preceding the fiscal quarter

containing the current CMS

date.

Last Fiscal Quarter to

The first day of the fiscal

The current CMS date.

date

quarter immediately

preceding the fiscal quarter

containing the current CMS

date.

Last Fiscal Year

The first day of the fiscal year

The last day of the fiscal year

immediately preceding the

fiscal year containing the

current CMS date.

Last Fiscal Year to

The first day of the fiscal year

The current CMS date.

date

immediately preceding the

fiscal year containing the

current CMS date.

Next Week

The date of the Sunday

The date of the Saturday

immediately following the

week containing the current

CMS date.

Next 4 Weeks

The date of the Sunday

The date of the Saturday of

immediately following the

the fourth week containing

week containing the current

the current CMS date.

CMS date.

Next Month

The first day of the month

The last day of the month

immediately following the

month containing the current

CMS date.

New Features

Version 11 Feature Descriptions

Date Range Option

Start Date for Report

End Date for Report

Next Fiscal Quarter

The first day of the fiscal

The last day of the fiscal

quarter immediately following

the fiscal quarter containing

the current CMS date.

Next Fiscal Year

The first day of the fiscal year

The last day of the fiscal year

immediately following the

fiscal year containing the

current CMS date.

Custom

The specific start date

This specific end date

entered in the Date Start field.

entered in the Date End field.

So, if the current CMS date is September 8th, and you select Last Fiscal Year to date in the Date Range field, your

report will look something like this image.

Reports Including Date Range Option

This section provides a listing of the reports that contain the new Date Range feature by module.

„ Accounts Payable: Aging Report, Total Debt Report, Cash Requirements Report, Prepaid Report, Future

Liability Report, GL Expense Distribution Report, History Report, and Monthly Balance History Report

„ Accounts Receivable: History Report

„ Bank Reconciliation: Bank Register Report and Missing Check Report

„ General Ledger: Audit Trail Report (date option only) and Reprint Posting Report

„ Inventory: History Report, Movement Report, and Promotional Sales Report

„ Job Cost: Job Schedule Report, Cost Analysis Report, Work in Process Report, Job Cost Report, Cash

Receipts Report, Credit Card Receipts Report, Sales Tax Report, Sales by Salesperson Report, Billing

History Report, and Profit Margin Report

„ Order Entry: Cash Receipts Report, Credit Card Receipts Report, Sales Labels Report, Invoice Tracking

Report, Sales History Report, Sales by Salesperson Report, Sales by Department Report, Price Variance

Report, Sales Tax Report, Promotional Sales Report, Profit Margin Report, Back Order Tracking Report,

Back Order Fulfillment Report, and Deposit Journal Report

Cougar Mountain Software

Version 11 Feature Descriptions

„ Point of Sale: Cash Receipts Report, Credit Card Receipts Report, Sales History Report, Sales by Item

Report, Sales by Salesperson Report, Sales by Register Report, Price Variance Report, Coupon/Buy Down

Report, Sales Tax Report, Promotional Sales Report, and Profit Margin Report

„ Purchase Order: Open Purchase Order Report, Expected/Late Item Report, and History Report

„ Payroll: Department Report, Project Report, Employee History Report, Employee Condensed History

Report, and EFTPS History Report

The date control option is also included in the AP Prepare Payments Automatically window for your

convenience. For more information on running reports in a module, refer to the user’s guide(s) or online Help

installed with your software.

Set Up a Query for Key Reports

To enhance reporting capabilities, Cougar Mountain added querying functionality to several of the reports. This

query ability allows you to report information based on specified criteria. To accommodate this new feature, the

affected report windows now have two tabs to set report criteria: Report Options and Search For . This image

shows the new tabs in the BR Bank Register Report window.

The functionality of the fields located on the Report Options tab is the same as with the last release. Refer to the

user’s guide(s) or online Help for information on these fields. The fields on the Search For tab provide a means by

which to further define your report query. The Search For fields have the options of Amount , Batch Number , or

User ID . The query fields (comparison operator) have the options of Equal To , Not Equal To , Greater Than ,

Greater Than or Equal To , Less Than , and Less Than or Equal To . The information in this table explains the

differences of each query option (operand).

Operand

Field

Equal To

The information returned is equal to the entered value or

the selected field’s value.

Not Equal To

The information returned is not equal to the entered value

or the selected field’s value.

Greater Than

The information returned is greater than the entered value

or the selected field’s value.

New Features

Version 11 Feature Descriptions

Operand

Field

Greater Than or Equal To The information returned is greater than or equal to the

entered value or the selected field’s value.

Less Than

The information returned is less than the entered value or

the selected field’s value.

Less Than or Equal To

The information returned is less than or equal to the

entered value or the selected field’s value.

Once you select the search for option(s) and desired comparison operator(s), you will enter the amount to use for

comparison. This image shows the BR Register Report. If the report does not provide the desired information, you

can select the Reset button to reset the query options to the default settings and try different query parameters.

The reports for which you can include custom query options are: GL Audit Trail Report, BR Register Report, AP

Aging Report, AP Total Debt Report, AR Aging Report, JC Billing History Report, JC Profit Margin Report, OE

Sales History Report, OE Profit Margin Report, OE Sales Label Report ( Search For tab is disabled), PS Sales

History Report, and the PS Profit Margin Report. For more information on running reports in Cougar Mountain,

refer to the user ’s guide(s) or online Help installed with the software.

Update Your Inventory Cost on Purchase Orders Reminder

With the new Purchase Order Cost Reminder feature, when the cost changes for a stock item included in a purchase

order, a reminder will appear to notify you. This is beneficial, for instance, for any receiving clerk so he/she can

review the pricing of purchased items to make sure the correct amount is accounted for. It is also beneficial to make

sure that the costs are continually up to date so that your business does not accidentally sell an item for less than it

was purchased.

Cougar Mountain Software

Version 11 Feature Descriptions

The new Show Alert When Cost Increases check box on the General tab in the PO Module Preferences window

is checked by default. If you wish to disable this functionality, you need to uncheck this check box.

Also, as an added part of this new feature, you can run a report showing all cost changes. The new PO Stock Item

Cost Change Report is accessed when you select the OK button in the reminder message.

This report quickly shows the cost, sale price, and profit margin for each stock item before and after receiving.

When you are finished printing the report and close the report window, the PO Receive POs window is ready for

you to continue working. For more information on working with purchase orders or stock items, refer to the user’s

guide(s) installed with your software package.

Use the Tiered Sorting Option in Bank Reconciliation

You can now sort the Reconcile Bank Statement - <Account> window and BR Bank Register window grids with

up to nine levels of sorting. This new functionality allows you to sort transaction items according to the format of

New Features

Version 11 Feature Descriptions

your bank statement for a faster reconciliation process. There are a few additions to these windows to

accommodate this new feature.

In the Reconcile Bank Statement window, the Activity Type options are now all visible upon opening this window

instead of displaying in a list box. Also, the Item # boxes are now adjacent to each other for speed in entry.

In the Bank Register window, the Activity Types options are now available. The best part of this new feature is the

new options available in the Sort Items By field in both the Reconcile Bank Statement and Bank Register

windows.

The new sort options are:

„ Additions/Deposits , Checks , and Other Withdrawals : This option groups additions and deposits together

listed first, and then lists the checks and withdrawals. All entries are ordered by date.

„ Deposits , Checks , Other Additions , and Other Withdrawals : This option first lists deposits ordered by

date, then checks ordered by check number, followed by additions and then withdrawals both ordered by

date.

Cougar Mountain Software

Version 11 Feature Descriptions

„ Checks , Additions , Deposits , and Other Withdrawals : This options first lists checks, then additions,

deposits, and finally, withdrawals. All entries are ordered by date.

„ Type > Item # : This option sorts first by type and then by item number.

„ Type > Date > Amount : This options sorts first by type, then by date, then by amount of the transaction.

„ Date > Type > Item # : This option sorts first by date, then by type, and then by the item number.

„ Date - Most Recent First: This option sorts by date, with the most recent date appearing first in the grid.

When you are in the Reconcile Bank Statement window and you select the desired sorting options, if you select the

Refresh Grid button, the grid will auto-change according to the settings chosen.

In the BR Bank Register window, you can select all of the sorting criteria and then print a register report according

to the criteria chosen.

For more information on reconciling your bank statements or working with the bank register, refer to the Bank

Reconciliation or FUND user’s guide.

View Condensed History of Payroll Transactions

You can now view up to five quarters of payroll transactions in one easy-to-read report! The new Employee

Condensed Payroll Report is printed in landscape format and allows you to view one or all of your employees’

New Features

Quick Reference of Version 10 Features

Refer to the following table to see what features for version 10 apply to the CMS Professional package(s) or add-ons you

purchased. For more information on each feature, see the user’s guide(s) or online help installed with your software.

New Features in

CMS Professional Version 10

Accept credit card payments from customers

Accept customer payments using the ACH file

transfer method

Analyze inventory with Advanced Understock

Report

Apply unapplied payments/credits during

payment process

Calculate sales tax based on the customer’s

shipping address

Generate customer orders quickly with the

Customer Order Guide

Make payments to vendors using the ACH file

transfer method

Pay multiple vendors invoices at once using

Quick Pay

Pay vendors by credit card

Process checks electronically using POS check

conversion

Reconcile vendor payments with 1099 Vendor

Summary Report

Retrieve the past two years of payroll information

Reverse payments made to vendors by credit

card

Set up system to automatically back up company

data at a specified time

Store customer credit card information that meets

the Visa Best Practices requirements

New Features

INDEX

budget reports

date range 45

account impact summary 36

accounts payable

expense distribution report 47

posting information on check register 37

calculate payroll taxes 69

print checks 67

celluar phone numbers 29

unapplied payments 43

check register, including posting information 37

accounts receivable

cms professional 2009 2 , 4

drill down to profit margin 59

additional enhancements 29

drill down to reports 57

common size reports 45

printing statements 39

condensed employee history report 78

quick pay 56

copy alias with stock item 7

accounts, including on reports 41

corporate credit card processing 21

add date block 34

cost update reminder 75

additional enhancements in cms professional

credit card activity log

2009 29

aged analysis report 57

credit card processing

aging period

corporate 21

print customer statements by 14

custom

alias

options menu, create 53

copy with stock item 7

reports, create 35 , 54

analysis, financial 38

customer

ap aging report

payments, quick pay 56

view debit transactions as negatives 29

printing statements 39

attach document to transaction window 4

customer account pay off

customer history sort options 24

back orders

customer statement

drill down in inventory 58

print by aging period 14

backup, include reindexing 40

balance sheet, common size 45

bank reconciliation

date blocks 34

tiered sorting 76

date controls 70

batch number

date range on budget reports 45

including in reports 62

debit transactions

on check register 37

view as negatives on ap aging report

block charges to past due customers 5

default search 69

block, dates 34

document

Cougar Mountain Software

attach to transaction window 4

drill down

history, condensed employee 78

aged analysis 57

profit margin in accounts receivable 59

to orders 58

impact summary, edit reports 36

to vendor performance 60

include additions in payroll deduction

calculations 29

including subtotals in sales tax report 61

email reports and invoices 29

income statement, common size 45

employee

industry averages 34

condensed history report 78

inventory

employee garnishments

drill down to reports 58 , 60

set up in payroll 16

monthly movement 64

entering bills, print

update reminder 75

checks 67

inventory tracking

expense distribution report in accounts payable 47

include lot number 7

export spreadsheet by account 36

invoice number shortcut key 29

invoices

email 29

features in past releases 31

financial

analysis 38

key reports, query 74

reports 49

status 34

lookups, default search 69

lot number

garnishments

include for inventory tracking 7

set up per employee 16

general ledger

account impact summary 36

modules, reindexing 40

audit trail report 47

monthly movement report 64

balance sheet 47

multiple merchant id’s

budget report date range 45

use to process transactions 22

common size balance sheet 45

multiple pay rates

common size income statement 45

show on check stubs 20

export by account 36

financial analysis report 38

financial status 34

new features

including account numbers on reports 41

cms professional 2009 2 , 4

income statement 47

version 10 81

report groups 42

version 11 53

groups, general ledger 42

version 12 32 , 34

new sort options for customer history 24

Index

cost update reminder 75

drill down in inventory 58

options menu, create 53

order entry invoice number shortcut key 29

query 41 , 74

packing slip

quick list 2 , 32 , 81

print during order entry 15

quick pay, accounts receivable 56

quick reference 51

past due customers

block charges 5

payment

processing, customers 56

recalculate payroll taxes 69

unapplied in accounts payable 43

record cellular phone numbers for employees 29

payroll

record for employees 29

condensed report 78

registers

tax reminder 69

post multiple at once 10

taxes, calculate 69

reindexing modules 40

payroll deduction calculations

reminder

include additions 29

inventory update 75

payroll employees

payroll tax update 69

record cellular numbers 29

reports

pdfblaster 29

aged analysis, drill down 57

picking ticket

audit trail 47

print during order entry 15

balance sheet 45 , 47

point of sale entry

batch number, including 62

view shortcut keys 30

budget reports, viewing data ranges 45

post multiple registers at once 10

check register, include posting information 37

posting

condensed employee history 78

batch number 37

create custom 35 , 54

batch numbers 62

customer statements 39

date block 34

date control 70

reference 37

edit, impact summary 36

user id 62

email 29

expense distribution 47

customer statements 39

financial analysis 38

customer statements by aging 14

general ledger accounts, including 41

multiple pay rates on check stubs 20

general ledger groups 42

packing slip during order entry 15

income statement 45 , 47

picking ticket during order entry 15

monthly movement 64

print checks 67

orders, drill down to 58

print descriptions on profit margin report 29

profit margin, drill down to 59

profit margin report

sales tax code, subtotals 61

print descriptions 29

setting up queries 41 , 74

profit margin, drill down to 59

snapshot 49

purchase orders

spreadsheet export 36

Cougar Mountain Software

user id, including 62

vendor performance, drill down to 60

sales registers

post multiple at once 10

sales tax code report, including subtotals 61

default, lookups 69

set up employee garnishments 16

setting target goals 34

shortcut keys in point of sale entry 30

show multiple pay rates on check stubs 20

snapshot reports 49

sorting, tiered in bank reconciliation 76

status, financial 34

stock item

copy alias with 7

stock unit selling price

view in inventory 28

subtotals in sales tax report 61

tax update reminder 69

tiered sorting 76

unapplied transaction type 43

update inventory reminder 75

user id, including in reports 62

vendor performance, drill down in inventory 60

version 10 81

version 11 53

version 12 32 , 34

view

credit card activiety log 25

customer account pay-off amount 25

debit transactions as negative amounts 29

inventory stock unit selling price 28

Index