COMMAND DESCRIPTIONS Command 1 PRINT THE ORGANIZATION NAME AT TAB. This command will print the name of your organization starting at the tab position that you specify. Command 2 PRINT THE ORGANIZATION NAME. (Spread at tab) This command will print the name of your organization starting at the tab position that you select. Your organization's name will be printed in spread type. (NOTE: Spread means to leave a space between letters and three spaces between words.) Command 11 PRINT DESCRIPTION AT TAB. This command allows you to print a title of a subsection of your report or print comments at a user-defined tab position. The description capacity is 30 characters. However, if you needed the comment line or title to be longer than 30 characters, suppress line feed after the first #11 command and then request a second #11 command and continue your comment line or title. REMEMBER, IN THE SECOND COMMAND DESCRIPTION LINE YOU MAY NEED TO MAKE THE FIRST CHARACTER A ' ' (space) so that when the report is printed the last word of the first description and the first word of the last description are not run together. Command 12 PRINT DESCRIPTION (SPREAD) AT TAB. This command allows you to print a title, a comment line, or whatever you may need at a user-defined tab position. (NOTE: Spread means to leave a space between letters and three spaces between words.) See Command 11 for capacity of description line. Command 21 PRINT THE DATE (MM/DD/YY) AT TAB. This command allows you to print the date at a user-defined tab position. (The date will be the system date that is displayed in the upper right-hand corner of your screen.) The date will print in the format MMDDYY. Example: 10/19/89. Command 22 PRINT THE DATE (MONTH DAY, YEAR) AT TAB. This command allows you to print the date at a user-defined tab position. The date will be the system date which is displayed in the upper right hand corner of your screen. The date will print in the format (month, day, year). Example: October 29, 1989. Command 23 PRINT THE DATE RANGE (MMDDYY) AT TAB. This command allows you to print at a user-defined tab the date for the period range selected as the first day of that range, the last day of the range, or both. Example: The report is to be printed for the period ranges 1 through 3 and the fiscal calendar is set for January through December; therefore, period 1 is January. If you choose to have the date printed for the first period, it would then print 01/01/89. This command will ignore the system date shown in the upper right-hand corner of your screen. If you choose to have the date printed for both periods, with a separator of ' to ', it would then print 01/01/89 to 03/31/89. Command 24 PRINT THE DATE RANGE (Month Day, 19Year) AT TAB. See Command 23 for an explanation of what date is used by this command. The only difference between these two commands is that Command 24 will print the date in the format January 1, 1989 to March 31, 1989. Command 30 GO TO THE TOP OF THE PAGE. This command will end printing on the current page and go to the top of the next page. REMEMBER: THIS IS THE VERY TOP OF THE NEXT PAGE, THEREFORE, YOU MAY WANT TO ALLOW BLANK LINES (Command 31) AS YOUR NEXT COMMAND. Command 31 PRINT A NUMBER OF BLANK LINES. This command will allow for a blank line or a (user-defined) number of lines to be left without printing. Example: You may want to have three blank lines between your assets and liabilities on the balance sheet. Command 32 PRINT A CHARACTER AT TAB FOR A SPECIFIC LENGTH This command will allow a user-specified character to be printed a specified number of times (line length) at a user-specified tab position. Example: A hyphen for a total line. Command 33 GO TO THE BOTTOM OF THE PAGE. This command will allow you to go to the bottom of the page. You may want to do this if you would like to print a comment at the bottom of the page. Command 40 SET FINANCIAL DATA TYPE. This command allows the user to select account(s) data by current, budget, or previous year. Command 41 SET PRINT FORMAT. This command allows you to define the number of columns used to print dollar and cents or percentage amounts. Use 9's to the right of the decimal point for as many positions as you anticipate there will be numbers used. Use Z's to the left of the decimal points for as many positions as you want numbers to print to the left. NOTE: 9's will allow the printing of numerals or zeroes. Z's will allow the printing of numerals or spaces. You may also specify a dollar sign position, a comma and/or a decimal by placing those characters, as needed, in line 3, Print Format, of this command. EXAMPLE: You are going to have columns with 6 figures to the left and 2 places to the right of the decimal and you want to have a dollar sign, comma, and decimal point printed. You would then enter this on line 3, Print Format, as follows: $zzz,999.99 NOTE: The comma will not print unless the number is in the thousands. Example: If you are setting column formats for both dollars and percentages, you will want to set two print format commands, one to format the dollar column and one to format the percentage column. Example: If you set a print format and then put a 0 (zero) in the tab position, ALL columns printed will use this one set format. @EXAMPLE = Negative dollar amounts will not print with a left side parenthesis if you use the format to print a $ (dollar sign). Command 42 SET END OF PAGE. Allows you to set the number of lines you want to have printed on your financial reports. This command also allows you to repeatedly print a user-selected portion of the commands on this report. Command 44 Exit Routine is used in conjunction with this command. Should you have financial reports that print on multiple pages, you may wish to use this command so that the system prints your report header in a uniform style from one page to the next. This command should be used at the beginning of your financial report format. Command 43. DO END OF PAGE IF NOT ENOUGH LINES. This command will allow the system to check for the end of page and determine if enough lines are available to print a range of accounts, or if there are not enough lines, it will cause the system to print on the next page. This command will be used preceding any command used to print a range of accounts. EXAMPLE: You would like to have the system print all your assets on the same page of the report. This command will check to see if there are enough lines on the page to do this; if not, it will cause the printing to occur on the next page. You would need to put this command in your report format just preceding the 73 command used to print a range of accounts. Command 44 EXIT ROUTINE: If you have used a Command 42 to set the end of page, this command would be used immediately after the title of your report. This will allow the system to print the title on any remaining pages of the report and then automatically skip back to the routine to continue the report printing from where it left off at the end of the preceding page. If you have used a Command 46 this command will tell the computer to return to the next command in the report after the Command 46, to continue printing the report. Command 45 SET ACCOUNT MASK: This command will allow for a wildcard within an account number. An example would be: You wish to set a financial report which would include the cash accounts from each fund/program to be printed together even though they may be in different areas of the chart of accounts. This command would make it possible for you to have the system scan the chart of accounts and pick up the applicable accounts. EXAMPLE: You have four funds. Fund 1 -Cash account number is 1-1233 Fund 2 -Cash account number is 2-1233 Fund 3 -Cash account number is 3-1233 Fund 4 -Cash account number is 4-1233 You would use this command to set up the account mask to pick up the cash accounts; therefore, your account mask would be ' '1233. You would type in space space 1233. The space space represents the fund characters 1- through 4-. The next command on your report format would then be one of the range of ledger accounts commands, when you put in the ledger account number you would leave a blank space for the digit or digits which you wish the mask to fill in. EXAMPLE: if you wish to have the system pick up the mask on the last four digits you would type the account number in as follows: Beginning Range Number: 1- space space space space Ending Range Number: 4- space space space space If you wish the computer to stop during the report printing for you to enter the account mask you need, enter a Y (yes) in Line 4. for console Input of this command when you are formatting. Command 46 JUMP SEQUENCE NUMBER. This command allows you to jump to another sequence number at the point that you put this command in your report. This command will repeat command numbers 1 through 33 and command 44 only. All other commands in the repeated sequence will be ignored. EXAMPLE: You are printing a disclaimer statement on each page of a multi-page financial report. You could put the sequence number for the disclaimer beyond the last sequence of the report. Example: Your last sequence number is 10000; you could put a sequence at 15000. In the report where you wish your disclaimer to print, you would put the 46 command with instructions to jump to 15000. Immediately following your sequences for the disclaimer, you need to put the command 44 Exit Routine. After the system has jumped to sequence 15000 and printed the specified data, the Command 44 tells the system when it is finished and to return to the next command in the report format following the Jump command. Command 47 END OF REPORT. Put this command as the last command of your report if you have used Command 46 Jump sequence number and have put the sequence(s) beyond the last line of the report. Read the explanation for command 46 to understand the Jump Command. Command 91 PRINT ACCUMULATOR IN COLUMN. This command will print the total from the user-defined accumulator in the user-defined column. Command 92 PRINT DESCRIPTION AT TAB AND ACCUMULATOR AT TAB. This command allows you to print a user-defined description at a designated tab setting and print the total from the user-defined accumulator at a user-specified tab setting. Command 93 PRINT FIRST ACCUMULATOR AS A PERCENTAGE OF SECOND ACCUMULATOR. This command allows for vertical analysis of account data. Negative percentages will be printed in parentheses. Command 110 CLEAR TOTAL IN ACCUMULATOR: This command allows the user to clear the total in a user-defined accumulator. Command 111 ADD FIRST ACCUM TO SECOND ACCUM AND CLEAR FIRST: This command allows the user to add totals from one accumulator to the total of another accumulator and clears the total in the first accumulator. Example: Liabilities + Equity on Balance Sheet. (Remember, this command clears the first accumulator. Also, remember that there are 50 possible accumulators.) Command 112 SUB FIRST ACCUM FROM SECOND ACCUM AND CLEAR FIRST. This command allows the user to subtract the total of the first accumulator from the total of the second accumulator and clears the total in the first accumulator. Example: Sales - Expenses on the income statement. (Remember that this command clears the first accumulator.) Command 119 CLEAR ALL ACCUMULATORS. This command sets all the accumulators back to zeroes. It is not necessary to request this command at the beginning of a report as the program was designed to do this automatically. Remember you have 50 accumulators available for use in each report. Command 121 ADD FIRST ACCUM TO SECOND ACCUM. This command is used to maintain subtotals when adding two user-specified accumulators together. Use this command (not Command 111) when it is necessary to maintain subtotals. The second accumulator will have the sum of the two accumulators. The amount in the first accumulator will remain unchanged. Command 122 SUB FIRST ACCUM FROM SECOND ACCUM. This command is used to maintain subtotals when subtracting one user-specified accumulator from another. Use this command (not Command 112) when it is necessary to maintain subtotals. The second accumulator will have the remainder from the two accumulators. The amount in the first accumulator will remain unchanged. Command 123 MULTIPLY FIRST ACCUM BY SECOND AND STORE IN THIRD. This command allows you to multiply a user-specified accumulator by another user-specified accumulator and store the results in a third accumulator for printing. An example of use is: You wish to multiply a non-ledger account amount and the income amount. Command 124 DIVIDE FIRST ACCUM BY SECOND AND STORE IN THIRD. This command allows you to divide a user-specified accumulator by another user-specified accumulator and store the results in a third accumulator for printing. An example of use is: You want to divide a non-ledger account amount into the income amount. Command 131 ADD CONSTANT TO ACCUMULATOR. This command allows the user to add a fixed amount to an accumulator to do forecasting. Command 132 SUBTRACT CONSTANT FROM ACCUMULATOR. This command allows the user to subtract a fixed amount from an accumulator to do forecasting. Command 140 ADD NET PROFIT TO ACCUMULATOR. This command will add all the accounts classified as 7 (Operating Credits (Income) and 10 (Operating Debit Adjustments) and will subtract all the accounts classified 8 (Operating Credit Adjustments) and 9 (Operating Debits (Expenses) and store the net profit (Loss) in the accumulator you designate. Command 141 ADD ACCOUNT CLASS TO ACCUMULATOR. This command will allow you to add a specified class of accounts to a user-designated accumulator. Example: You want to have all the class 1's (Assets) added to an accumulator. Command 142 ADD CLASSES 1-10 TO ACCUMULATORS. This command allows you to have each of the accounts classified 1,2,3,4, 5,6,7,8,9, or 10 (See Accounts Classifications following Ref. 2.1.3) added to an accumulator. These commands are used when you are printing a report that would use accounts in sequential order. Example: Accounts 100 through 199. RANGE OF LEDGER ACCOUNTS Commands 50, 51, 71, 81, and 82 are used when you are printing a report that uses accounts in sequential order. Example: You want to print account descriptions and amounts for accounts 100 through 199. Command 50 PRINT ACCOUNT DESCRIPTION AT TAB. This command will allow you to select the tab settings at which to print the account description and/or the account number for a range of accounts. Command 51 PRINT ACCOUNT AT TAB AND AMOUNT AT TAB. This command allows you to select the tab at which the account description will be printed, the tab setting for the account number, and the tab setting at which the balance of the account will be printed for a range of accounts. Command 61 ADD/SUB ACCOUNTS (GENERAL). This command allows you to set up a report, selecting current, year-to-date, and/or budget data for accounting period(s) selected by you on the report generator for printing on your report for a range of accounts. Command 71 PRINT ACCT AT TAB, AMT AT TAB AND ADD TO ACCUM. This command allows you to select the tab at which the account description will be printed and the column at which the amount will be printed, and will add the account balance to the accumulator for a range of accounts. Command 72 PRINT ACCT AT TAB, AMT AT TAB AND SUB FROM ACCUM. This command allows you to select the tab at which the account description will be printed and the column at which the amount of the account will be printed, and will subtract this amount from a user-designated accumulator for a range of accounts. Command 73 PRINT ACCT AT TAB, AMT AT TAB AND PERCENT AT TAB. NOTE: It is necessary to have all your accounts involved for the base of the percentage in an accumulator before executing this command (See Command 81). This command allows you to set up vertical analysis reports. It also allows you to select the tab position at which to print the account description, account number, the column at which the amount of the account will be printed, and print the percent at tab. Example: You are formatting an income statement with percentages. It would be necessary to use a command 81 and add all your income accounts together in an accumulator. This accumulated total then becomes the base on which percentages will be calculated for each income and each expense account. Command 81 ADD ACCOUNT AMOUNT TO ACCUMULATOR. This command allows you to select an accumulator in which to add a range of account amounts. Command 82 SUBTRACT ACCOUNT AMOUNT FROM ACCUMULATOR.. This command allows you to define an accumulator from which to subtract a range of account amounts. INDIVIDUAL LEDGER ACCOUNTS Commands 150, 151, 171, 172, 181, and 182. These commands are used when you want to pick individual accounts from the ledger and use for reports. Command 150 PRINT ACCOUNT DESCRIPTION AT TAB. This command will allow you to select the tab setting at which to print an account description and/or the account number. Command 151 PRINT ACCOUNT AT TAB AND AMOUNT AT TAB. This command will allow you to select the tab at which the account description will be printed, and the column in which the balance of the account will be printed. Command 171 PRINT ACCT AT TAB, AMT AT TAB AND ADD TO ACCUM. This command will allow you to select the tab at which the account description will be printed, the column in which the balance of the account will be printed and add account amount to user designated accumulator. Command 172 PRINT ACCT AT TAB, AMT AT TAB AND SUB FROM ACCUM. This command will allow you to select the tab at which the account description will be printed, the column at which the amount of the account will be printed and will subtract this amount from a user-designated accumulator. Command 173 PRINT ACCT AT TAB, AMT AT TAB AND PERCENT AT ACCUM. This command allows you to set up vertical analysis reports. NOTE: It is necessary to have all your accounts involved for the base of the percentage in an accumulator before executing this command (See Command 181). Example: You are formatting an income statement with percentages. It would be necessary to use a command 181 and add all your income accounts together in an accumulator. This accumulated total then becomes the base on which percentages will be calculated for each income and each expense account. Command 181 ADD ACCOUNT AMOUNT TO ACCUMULATOR. This command allows you to designate an accumulator in which to add an account amount. Command 182 SUBTRACT ACCOUNT AMOUNT FROM ACCUMULATOR. This command allows you to designate an accumulator from which to subtract an account amount.